Does Mileage Reimbursement Include Gas?

Yes, mileage reimbursement does include the cost of gas. The standard mileage rate set by the IRS is designed to cover various expenses associated with using a personal vehicle for business purposes, including:

• Gas: Fuel costs are part of the mileage reimbursement.
• Oil: Costs for oil changes and other lubricants.
• Insurance: Vehicle insurance premiums.
• Registration fees: Annual vehicle registration costs.
• Depreciation: The decrease in vehicle value over time.
• Standard maintenance: Routine maintenance and repairs.

However, claiming both mileage reimbursement and separate gas expenses for the same trip is generally not permissible, as this would be considered double-dipping.

Additional Resources for Mileage Tracking & Payroll Management

For professionals looking to track mileage and manage reimbursements effectively, these resources may be helpful:

• GPS Breadcrumbs – Helps track mileage and location history for accurate reimbursements.
• QuickBooks Desktop Payroll – Streamlines payroll processing, including expense reimbursements.
• QuickBooks Essentials – A simple solution for managing mileage expenses and invoicing.
• Construction Daily Reports – Helps document work-related travel, making it easier to track reimbursable mileage.
• Florida Labor Laws – Ensures compliance with state labor laws regarding reimbursements and travel expenses.
• Oregon Break Laws – Useful for understanding how travel time may affect work break policies in Oregon.

References