How to Connect TSheets to QuickBooks Desktop?

To connect TSheets (QuickBooks Time) to QuickBooks Desktop, open your QuickBooks company file and sign in as the main administrator in single-user mode. Navigate to Enter Time and select Activate TSheets. Follow the prompts to sign in with your TSheets credentials. Once connected, the integration will sync data between QuickBooks’ time clock app for small business and QuickBooks Desktop.

To connect TSheets (now known as QuickBooks Time) to QuickBooks Desktop, follow these detailed steps:

Integration Steps

Step 1: Prepare QuickBooks Desktop

• Open QuickBooks Desktop: Launch the software and open the company file you wish to integrate.

Enable Time Tracking:

• Go to Edit > Preferences > Time & Expenses.
• Under Company Preferences, select Yes for “Do you track time?” and click OK.

Enable Payroll Preferences:

• Navigate to Edit > Preferences > Payroll & Employees.
• Under Company Preferences, choose Full payroll and click OK.

Set Week Start Date: 

• Ensure the week start date is consistent between QuickBooks Desktop and QuickBooks Time.

Add Employees and Vendors: 

• Ensure all employees and vendors who will track time are added in QuickBooks Desktop.

Step 2: Install QuickBooks Time Integration

• Access TSheets: In TSheets, go to Feature Add-ons > Manage Add-ons and select Install next to QuickBooks Desktop Integration.

Set Up Web Connector:

• Download the Web Connector file from TSheets.
• Open the Web Connector, select Add application, and locate the downloaded .qwc file.
• Follow the prompts to complete the setup, entering the 4-digit password provided in TSheets when prompted.

Step 3: Sync Data

Sync from QuickBooks Desktop:

• In QuickBooks Desktop, navigate to Employees > Enter Time > Sync QuickBooks Time. This will start the synchronization process, importing and exporting data as needed.

Map Payroll Items: 

• Ensure that each employee has at least one payroll item mapped in QuickBooks Time to facilitate accurate time tracking and payroll processing in QuickBooks’ construction payroll software.

Approve Timesheets: 

• In QuickBooks Time, make sure to approve timesheets before syncing them back to QuickBooks Desktop.

Step 4: Ongoing Management

• You can sync data anytime to import new employees or customers from QuickBooks Desktop into QuickBooks Time or to export approved timesheets for payroll processing.

Conclusion

By following these steps, you can successfully integrate TSheets with QuickBooks Desktop, allowing for efficient time tracking and payroll management. Need more flexibility or customized solutions? Check out other clock-in clock-out apps for businesses.

Did you know that employees’ worked time and wages are regulated under specific state labor laws? Find out what laws apply to your crew with these guides below:

Prevailing Wage California

Prevailing Wage Florida

Prevailing Wage Colorado

Prevailing Wage Massachusetts

New York State Prevailing Wage

References