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The 7 Best Calendar Apps for Teams in 2025

Name: Workyard
Brand: Workyard
Rating: 4.7 (44 reviews)

Looking for the best calendar apps for teams to use in your construction business? We’ve reviewed 7 of the best apps to help you choose!

Kenai Gonzalez

Last updated: February 7, 2025 10 min read

a man holding a tablet in front of a construction scene, showcasing the integration of construction management software for small business

Do you find keeping your team schedules on track challenging? The best calendar apps for teams can help you more than you realize.

These apps can streamline coordination, improve time management, and help avoid scheduling conflicts. Find the best calendar apps for teams in 2025 and learn more about their robust features in this article. Let’s dive in!

The ultimate calendar app for teams with smart scheduling tools and real-time updates.

Read the Review
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Sleek calendar app for shared scheduling, event management, and team coordination.
For booking meetings, syncing schedules, and collaborating with ease.

Scoring

Ease of Use

9 9

Customer Support

9 9

Value for Price

9 9

Integrations

7 7

Scheduling

10 10

Calendar

10 10

Time Tracking

8 8

Learn how our scoring system works

Key Features

Robust scheduling tools
Accurate GPS time tracking
Seamless integration with other platforms
Transparent job tracking
Comprehensive reporting and analytics

Pros

Intuitive drag-and-drop calendar

Instant alerts for schedule updates or task changes

Recurring task and appointment scheduling

Integrated time tracking and scheduling

Mobile accessibility for field teams

Cons

Focused on workforce and task management

Primarily designed for construction and field teams

Not many customizations (designed for simplicity and ease of use)

Learning curve for advanced features

Highlights

As one of the best calendar apps for teams, Workyard offers powerful scheduling tools that streamline coordination, enhance productivity, and keep teams connected.

Designed for industries like construction, field services, and property management, it combines calendar and workforce management features in one seamless platform.

With its drag-and-drop scheduler, you can create, adjust, and share schedules effortlessly, whether for recurring tasks or one-off appointments. Real-time updates and notifications also ensure everyone is aligned and alerted to any schedule changes.

Workyard takes scheduling a step further by integrating its calendar with task tracking and project management tools. Assign tasks, set deadlines, and track progress—all within the same platform. Each task is linked to real-time GPS-enabled time tracking, ensuring accurate payroll and project costing records.

Workyard’s mobile accessibility keeps everyone connected for teams on the move. Team members can access schedules, job details, and updates directly from their smartphones.

With its intuitive design and robust features, Workyard is more than just a calendar app—it’s a comprehensive solution for team scheduling and workforce management.

EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.

Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.

Robust Scheduling Tools

Workyard’s scheduling tools are designed to handle the complexities of managing construction teams. They simplify scheduling, ensure up-to-date communication, and minimize disruptions caused by outdated information.

The calendar in Workyard allows for tasks and event management. Users can drag and drop tasks to reschedule them, making adjustments quick and straightforward. Workyard’s calendar supports multiple views, including daily, weekly, and monthly layouts.

A standout feature of Workyard is its real-time synchronization. As soon as a schedule is updated, all team members receive instant notifications. This real-time communication prevents information lapses and keeps everyone aligned with the current plan.

Integration with other project management tools within Workyard further enhances its scheduling capabilities. Managers can assign tasks directly from the calendar and link them to specific projects or milestones.

Accurate GPS-Time Tracking

Workyard’s GPS time tracking feature allows team members to clock in and out from their mobile devices, capturing precise location data along with their work hours.

The GPS time tracking feature helps you make sure employees are where they need to be when they clock in, eliminating any ambiguity about their location. This is particularly useful for construction projects spanning multiple sites, as it provides real-time verification of attendance.

This feature also integrates seamlessly with Workyard’s payroll system. Accurate time and location data mean accurate payroll calculations, reducing errors and discrepancies.

Workyard also monitors breaks and any movement during monitors breaks and any movement during work hours, providing a comprehensive view of employee activity throughout the day. This level of detail helps in analyzing productivity and identifying areas for improvement.

Integration Capabilities

Workyard integrates seamlessly with other tools and platforms. These integrations make Workyard adaptable to various workflows, enabling teams to consolidate their operations in one platform.

Native integration with leading payroll and accounting software such as QuickBooks and ADP streamlines payroll processing. By connecting these systems, the time tracking data collected in Workyard can be automatically transferred to payroll, reducing the risk of errors.

Workyard’s API further extends its integration capabilities, allowing businesses to connect with custom or industry-specific applications.

This flexibility allows Workyard to be adopted by construction teams with more unique needs, or those using less common business apps.

Job Tracking

Workyard’s job tracking features provide construction teams with comprehensive tools to manage and monitor projects effectively. This functionality tracks every aspect of a job in real time, from initial planning to final completion.

One of the standout features is the ability to create detailed job logs. Managers can record every task associated with projects, assign them to team members, and set deadlines.

Workyard also allows team members to update the status of their tasks as they complete them. These updates are instantly visible to the entire team. With this information, managers can quickly identify any delays or issues and take corrective action.

Another significant aspect of Workyard’s job tracking is its ability to monitor labor costs in real time. By integrating time tracking with job logs, managers can see how much time and resources are spent on each task.

Reporting and Analytics

Workyard’s reporting and analytics features provide detailed data analysis, enabling managers to understand every aspect of their projects and workforce.

One of the primary features is the ability to generate customized reports. Managers can create reports tailored to specific needs, whether it’s tracking project progress, labor costs, or resource allocation.

Workyard also excels in real-time data analytics. The platform continuously collects and processes data, presenting ley metrics like employee productivity, project timelines, and budget adherence through intuitive dashboards.

The comprehensive nature of Workyard’s reporting extends to financial tracking as well. Detailed cost analysis reports help managers understand where the budget is being spent and identify areas for potential savings.

Reviews

At the time of publication, Workyard had the following ratings:

4.2

107

4.2

139

4.9

An anonymous iOS user said Workyard helped their time tracking immensely…

⭐⭐⭐⭐⭐
I just wanted to write this to share that I finally found a time clock app for my company that does something you would expect from all of them. IT WORKS. We were using another app to clock employee hours employee hours until out of the blue it started deleting hours. Ended up losing all my information and the company told me there was nothing to do about getting them back. I almost went back to paper but decided to give Workyard a try. We’ve been using it for a few months and it’s been rock solid.

In June 2024, Android user Ralph M. said he had positive experiences with Workyard’s customer service…

⭐⭐⭐⭐⭐
…When there is an issue, and if you need a question answered they answer quickly and are very professional and do not beat around the bush. They give you an answer that is accurate. I love the things that they have in place to help us as employees to get the right information.

Business owner Desirea B. said Workyard was the best app for her company…

⭐⭐⭐⭐⭐
Workyard has exceeded my expectations in every way! I have been so busy that I haven’t spent enough time doing little things in it that I want to do but I am blown away at how simple it was to implement this into our company and set up the guys saving time and energy chasing down receipts, photos of the jobs, daily updates on job statuses, and timesheets. It is a timesaver and a blessing!

Pricing

Free Trial?

14-day trial with no credit card required

Starter

$6 / mo. per user + $50 / mo. company base fee

Pro

$13 /mo. per user + $50 / mo. company base fee

Enterprise

Contact sales for more info