The 7 Best Construction CRMs for 2025

Workyard

Scoring Features Highlights Reviews Pricing

Scoring

Ease of Use

Score Weighting 10 10 20 20

Customer Support

Score Weighting 9 9 10 10

Value for Price

Score Weighting 9 9 10 10

Integrations

Score Weighting 8 8 10 10

Project Management

Score Weighting 9 9 20 20

Reporting

Score Weighting 9 9 20 20

Mobile Accessibility

Score Weighting 9 9 10 10

Learn how our scoring system works

Key Features

Highlights

Workyard is designed specifically for construction, specialty contractors, and field service businesses. 

Combining project management, task tracking, and workforce management tools, 

Workyard ensures smooth communication, real-time updates, and complete operational visibility, making it one of the best construction CRMs for streamlining your business.

Quickly assign tasks or adjust schedules with the drag-and-drop scheduler. You can also verify employee locations and hours worked using the GPS-enabled time tracking. 

Supervisors and crews can collaborate seamlessly, create task checklists, share notes, and upload photos to ensure everyone stays aligned and informed. 

Tasks are automatically linked to corresponding projects and cost codes, giving managers precise insights into time and money spent on each task

In addition to task management, Workyard simplifies financial workflows with integration into payroll and accounting systems like QuickBooks.

All these features ensure job sites are managed efficiently and projects stay on schedule.

Let’s explore more of Workyard’s features that make it a powerful construction CRM for your business needs.

EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.

Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.

Simplified Construction Project Management

Workyard makes collaboration easy so everyone can keep track of projects, whether they’re on the construction site or in the comfort of the company’s office.

Workyard’s job progress tracker is built right into each scheduled task, allowing team members to update each other seamlessly. Field employees can easily snap a photo of the completed work, upload it, and add a note, ensuring everyone stays in the loop.

All past or present communications are securely stored in the cloud, so revisiting any task’s history to obtain proof of work is just a few clicks away.

Workyard also excels at tracking job costs down to the last detail. With each clock-in, field workers can tag their hours to specific projects and cost codes, giving managers a precise breakdown of time and labor costs.

The Job Costing section consolidates all this data, offering a live view of total project costs distributed across different tasks, helping managers spot overspending and budget issues with ease.

With Workyard’s visual calendar tool, scheduling tasks is straightforward. Need to schedule a last-minute repair or set up recurring maintenance? Just drag, drop, and customize the job with checklists, labels, and geofenced locations. You can assign tasks by individual or by team and even designate a task watcher to ensure deadlines are met.

With digital access to all task details, you can effortlessly adjust schedules, duplicate tasks, and make bulk edits, keeping your operations smooth and efficient.

Managers and workers can stay on top of jobs and tasks with Workyard.

Try it free for 14 days Book a demo

Track time, projects, tasks, worksites, and more with Workyard!

Managers and workers can stay on top of jobs and tasks with Workyard.

Track time, projects, tasks, worksites, and more with Workyard!

Managers and workers can stay on top of jobs and tasks with Workyard.

Track time, projects, tasks, worksites, and more with Workyard!

Managers and workers can stay on top of jobs and tasks with Workyard.

Track time, projects, tasks, worksites, and more with Workyard!

Managers and workers can stay on top of jobs and tasks with Workyard.

Track time, projects, tasks, worksites, and more with Workyard!

Managers and workers can stay on top of jobs and tasks with Workyard.

Track time, projects, tasks, worksites, and more with Workyard!

Built-in Team Communication and Collaboration

Integrated right into each scheduled task, Workyard’s communication and collaboration features allow managers and workers to add notes, share photo updates, and send receipts or other attachments via the activity feed.

Everyone can see the update in real time and provide immediate feedback, ensuring everyone stays aligned and nothing gets overlooked.

Workyard ensures all communications and files stay in the cloud, making it easy to revisit past projects. This way, you can provide proof of work or obtain any project-related detail at the client’s request without digging through old emails or paper files. Just pull up the archived project in Workyard, and all notes, photos, and attachments are right there at your fingertips.

Customizable Dashboard and Reports

Workyard’s dashboard and reporting features make it easy to stay on top of every detail in your construction projects.

As soon as you log in, you’re greeted with a summary of all your ongoing projects and their associated labor costs. This bird’s-eye view lets managers quickly see which projects are on track and which ones might need a little extra attention to stay profitable.

When it comes to time tracking, Workyard’s time card reports are incredibly detailed.

You can see exactly how your team spends their time–from hours worked to driving time and mileage–without having to sift through endless spreadsheets. You can generate reports for specific team members, choose your date range, and get either a summary or a detailed breakdown of the data you need.

The Project Hub offers even deeper insights, allowing you to examine each project’s specifics. Click on any project to see a detailed breakdown of hours worked, labor costs, and driving mileage. This helps you keep your budget in check, streamline billing, and improve your estimates for future projects.

Slice, dice, and know your numbers with Workyard’s detailed reports!

Try it free for 14 days Book a demo

Better data helps construction companies make more money – see how!

Slice, dice, and know your numbers with Workyard’s detailed reports!

Better data helps construction companies make more money – see how!

Slice, dice, and know your numbers with Workyard’s detailed reports!

Better data helps construction companies make more money – see how!

Slice, dice, and know your numbers with Workyard’s detailed reports!

Better data helps construction companies make more money – see how!

Slice, dice, and know your numbers with Workyard’s detailed reports!

Better data helps construction companies make more money – see how!

Slice, dice, and know your numbers with Workyard’s detailed reports!

Better data helps construction companies make more money – see how!

Seamless Accounting and Payroll Integrations

Workyard makes managing your construction business smoother by integrating seamlessly with your existing systems. No more double entries or worrying about outdated data — Workyard connects effortlessly with payroll, accounting, and invoicing software to keep everything in sync.

Whether you use QuickBooks (both Online and Desktop), ADP, Sage, or Gusto, Workyard has ready-to-go integrations that save you time and hassle.

For those with unique needs, Workyard offers a developer API to create custom integrations. This flexibility means you can tailor Workyard to fit any workflow or system you use.

Workyard connects with many top construction business apps!

Try it free for 14 days Book a demo

Find out why more construction businesses choose Workyard – try it today!

Workyard connects with many top construction business apps!

Find out why more construction businesses choose Workyard – try it today!

Workyard connects with many top construction business apps!

Find out why more construction businesses choose Workyard – try it today!

Workyard connects with many top construction business apps!

Find out why more construction businesses choose Workyard – try it today!

Workyard connects with many top construction business apps!

Find out why more construction businesses choose Workyard – try it today!

Reviews

Whether they’re working in the field or monitoring projects in the head office, Workyard users love how it effortlessly helps them track project progress and costs. So far, the construction management software has generated these user reviews:

4.3

1 2 3 4 5

100

4.2

1 2 3 4 5

130

4.9

1 2 3 4 5

60

Workyard’s job cost tracking saves companies a lot of time they would have otherwise spent on manual computations. The iOS user below loves how Workyard automates it with a few additions of cost codes.

App really saves me time – ⭐⭐⭐⭐⭐ 
The big surprise with Workyard is all the reporting it’s capable of. I’m getting reports now showing me how much our work time is costing us on each job. I even added cost codes for specific tasks and the app creates reports off of that. Really glad we found it and looking forward to seeing what’s next.

Completing jobs in the field requires hours of honest work and detailed documentation of project progress. Workyard has successfully digitized both processes, and the Android user below couldn’t be happier.

⭐⭐⭐⭐⭐ 
Great app, makes clocking in and out effortless. Also switching job sites is quik and easy. Great features, including posting job descriptions, progress and pictures.

As a project management CRM, Workyard eliminates the need for manual record-keeping, saving the person who wrote the Capterra review tons of time and effort.

New Construction/ Maintenance Contractor – ⭐⭐⭐⭐ 
This app has provided me the ability to gather Real Time information that I needed to more accurately estimate projects, along with accounting information (mileage and Travel Time), eliminating paper logbooks. The Image and Notes feature provides me back-up, when needed, and insight of jobsite conditions, problems, record-keeping, confirmation, etc. The “reminders” of being within project geo-zones is very helpful. A few quirks need to be worked out but the Support Team is Exceptional!

Pricing

Capsule

Scoring Features Highlights Reviews Pricing

Scoring

Key Features

Highlights

Capsule is a UK-based CRM equipped with a visual sales pipeline, which helps you track prospects as they move closer to conversion.

Capsule allows you to build multiple pipelines for different products, services, or markets, giving you a clearer picture of your overall sales process and helping you forecast sales more accurately.

Another highlight is the customizable Kanban project boards, which enable you to tailor project stages to fit your team’s workflow. This feature breaks down complex construction projects into manageable steps.

On the flip side, Capsule’s functionality falls short in several key areas compared to other CRM software. For instance, you can’t list contacts alphabetically or apply screen filters, which can be a hassle when managing large contact lists.

Also, there’s no built-in document generation tool, so you’ll need a separate system for invoices and quotes — a critical inconvenience for those needing quick document creation.

Reviews

Overall, Capsule’s desktop software is leagues ahead of its mobile CRM, which, as many user reviews can prove, is riddled with unreliable features.

4.6

1 2 3 4 5

40

3.9

1 2 3 4 5

350

4.5

1 2 3 4 5

160

Capsule CRM excels in user-friendliness among iOS users. The review below specifies why and leaves a suggestion on how it can be improved further.

I love this CRM and the app as well! – ⭐⭐⭐⭐⭐ 
It is very easy to use. The screens are intelligible and clean. It’s easy to find what you need quickly. And even in the phone it’s easy to sort and filter with quick views that make navigation simple. I always have the date I need right at my fingertips….There are a couple little things I’d like to see added to the app, like administration of tags and categories from inside the app instead of having to go to the website. It would be nice to be able to add those things on the fly as needed.

Customer support is a weak area for Capsule. The issue below could have been fixed sooner, but the poor customer support experience only worsened it.

⭐⭐ 
Basic features only. So much potential, but developer fails to fix issue with addresses now not linking correctly to Waze maps on Android which worked in the past. Support is very poor, they respond them don’t fix the problem on the app. For such a great CRM I don’t understand how they don’t invest more in great app development.

As the Capterra user review below shares, Capsule is another sales CRM with excellent features, but is not robust enough to meet every business’s CRM needs.

A simple CRM that allowed us to hit the ground running – ⭐⭐⭐⭐ 
Pros: I like the simplicity of the system. It was very quick and easy both to setup (and make changes to) and then to use the system.

Cons: The system doesn’t have a document generation tool (so you need to generate invoices and quotes in a separate system). It also is comparatively underpowered in the reports you can generate (even when you upgrade to the higher tiers that have additional reporting functionality).

Pricing

Pipeline CRM

Scoring Features Highlights Reviews Pricing

Scoring

Key Features

Highlights

Driven by AI, Pipeline CRM’s workflow automation can help your team minimize manual tasks and keep your sales pipeline moving efficiently.

As soon as a potential lead progresses to a new stage—whether initial interest or project proposal—Pipeline CRM automatically updates the lead status, assigns tasks to relevant team members, and sends instant notifications to sales managers.

Pipeline CRM is also great at managing recurring projects common in construction, like regular maintenance contracts. Once a deal closes, it can automatically generate a new one without needing manual intervention.

While Pipeline CRM tracks sales efficiently, it may not cater to all the operational needs outside of sales.
The app’s lack of built-in invoicing, estimates, and online payment processing can also be inconvenient. This means you might need additional software to handle financial transactions and project estimates, adding to the complexity and potentially increasing costs.

Reviews

As the ratings below suggest, the mobile app experience is lackluster for many Pipeline CRM users. The app always crashes, and its limited functionality only adds to their frustration.

Capterra reviews are generally more favorable, with users praising Pipeline’s sales features but wishing It could offer more non-sales-related functionality.

2.7

1 2 3 4 5

20

3.8

1 2 3 4 5

120

4.3

1 2 3 4 5

620

Pipeline CRM scores the lowest among iOS users, and the inconvenient bugs and glitches like what the user below reported most likely contribute to the poor showing.

Pretty horrible – ⭐ 
Love the desktop version, but the main reason I use the mobile app is to set myself tasks and reminders when I’m not in the office. Which is like 79% of the time. The app just crashes everytime I hit save after I try and add a task or event.

The majority of Android users also gave Pipeline CRM a low rating, and the review below can suggest ways to improve the mobile app experience.

⭐⭐⭐ 
I like PLD, but this app has a lot of limitations. It can’t open deal attachments. Notifications are all or nothing (I want to customize to only see notifications about my teams, exclude duplicates, etc). The app is good for quickly checking something, but majorly lacks the productivity of a true CRM tool.

As a sales-focused CRM, Pipeline definitely has its limitations. As the Capterra user review below emphasized, the software lacks the invoicing and estimating capabilities to make it a reliable, all-in-one CRM solution.

Nice software but we grew out of it… – ⭐⭐⭐ 
No invoicing, no estimates/proposals, the multiple email only works with Gmail accounts, no online payments. It helps you keep track of people, but doesn’t really help you bring in the $$$ once a sale has been made.

Pricing