The 7 Best Crew Scheduling Software for 2025

Scoring

Key Features

• High-accuracy GPS time tracking 

• Smart crew scheduling 

• Real-time job progress tracking 

• Automatic payroll and job costing integration 

• Mobile app for field crews 

• Overtime and budget alerts 

• Compliance and documentation features 

Highlights

Whether managing construction and field service crews, the right crew scheduling software can keep projects on track while saving on labor costs and boosting productivity.

This is where Workyard stands out. With its crew scheduling capabilities, you can assign tasks, schedule teams, and track your crews accurately and efficiently. 

Unlike basic scheduling apps, Workyard provides intelligent crew scheduling to ensure the right people are in the right place at the right time. 

Managers can create and adjust schedules easily while adding job details, locations, and instructions to avoid confusion. Meanwhile, employees get instant mobile notifications about their shifts. 

But Workyard goes beyond simple shift management. By integrating high-accuracy GPS tracking, automated time tracking, and payroll syncing, you have full control over labor costs and workforce efficiency.

If you’re looking for the best crew scheduling software that combines scheduling with workforce visibility and cost management, Workyard delivers. 

Keep reading to explore its powerful features and see how it can transform how you manage your crew.

EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.

Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.

Simple and Smart Crew Scheduling

Workyard’s scheduling system makes it easy to assign jobs, update shifts, and notify crews instantly while keeping schedules organized. 

Managers can track who’s on-site and who’s available, helping create balanced workloads for your teams and avoid scheduling conflicts. 

With Workyard’s drag-and-drop scheduler, you can easily assign workers to job sites, adjust schedules on the fly, and fill open shifts. It also has daily, weekly, and monthly views to help plan and see workforce availability at a glance. 

Add locations, work details, and special instructions directly to shifts so your crews know what to do. Plus, with shift reminders and automated notifications, workers stay informed and ready for their next task. 

With everything viewable in a simple digital team calendar and everyone receiving real-time alerts, teams can quickly check where they need to be and what needs to be done.

The ability to attach notes, photos, checklists, and documents to assignments also ensures crews are prepared and jobs are completed as expected. 

Workyard also makes it easy to set up recurring tasks for routine jobs, saving time on manual scheduling and keeping projects running smoothly. Plus, its CRM integration keeps job details in sync, so scheduling stays organized without the extra admin work.

Streamline team scheduling in Workyard’s web or mobile apps.

Try it free for 14 days Book a demo

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Streamline team scheduling in Workyard’s web or mobile apps.

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Streamline team scheduling in Workyard’s web or mobile apps.

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Streamline team scheduling in Workyard’s web or mobile apps.

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Streamline team scheduling in Workyard’s web or mobile apps.

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Streamline team scheduling in Workyard’s web or mobile apps.

Try Workyard’s intuitive drag-and-drop scheduling tools today!

Real-Time Crew Tracking with GPS

One of Workyard’s most powerful features is its high-accuracy GPS tracking, which ensures managers know exactly where their crews are throughout the day.

With live crew location tracking, you get real-time updates on who’s on the job site, how long they’ve been there, and their travel routes. You can know what’s happening at each job site without the need for constant check-ins and site visits.

Workyard also has verified clock-ins and clock-outs, which means crews must be at the site to log their time. If you’re managing multiple locations, this level of visibility ensures accountability and keeps projects on schedule.

Optimize every route with Workyard’s GPS tracking at your fingertips.

Try it free for 14 days Book a demo

Streamline routes and get your team where they need to be faster with Workyard!

Optimize every route with Workyard’s GPS tracking at your fingertips.

Streamline routes and get your team where they need to be faster with Workyard!

Optimize every route with Workyard’s GPS tracking at your fingertips.

Streamline routes and get your team where they need to be faster with Workyard!

Optimize every route with Workyard’s GPS tracking at your fingertips.

Streamline routes and get your team where they need to be faster with Workyard!

Optimize every route with Workyard’s GPS tracking at your fingertips.

Streamline routes and get your team where they need to be faster with Workyard!

Optimize every route with Workyard’s GPS tracking at your fingertips.

Streamline routes and get your team where they need to be faster with Workyard!

Flexible Time Tracking Options

Workyard offers multiple ways to track time based on different team structures.

For mobile field teams, Workyard’s GPS time tracking ensures accurate location-based time logging with minimal effort. Businesses that rely on supervisors to log team hours can use Supervisor Mode so they can clock in entire teams, track breaks, and clock out workers in just a few taps.

For large job sites, Workyard’s Kiosk Mode provides a shared clock-in system for crews to log their time from one device. 

The built-in face detection also helps prevent buddy punching and ensures accurate and honest time tracking.

Workyard’s GPS-enabled clock for reliable time tracking and payroll.

Try it free for 14 days Book a demo

Optimize payroll accuracy with Workyard’s precise GPS time clock today.

Workyard’s GPS-enabled clock for reliable time tracking and payroll.

Optimize payroll accuracy with Workyard’s precise GPS time clock today.

Workyard’s GPS-enabled clock for reliable time tracking and payroll.

Optimize payroll accuracy with Workyard’s precise GPS time clock today.

Workyard’s GPS-enabled clock for reliable time tracking and payroll.

Optimize payroll accuracy with Workyard’s precise GPS time clock today.

Workyard’s GPS-enabled clock for reliable time tracking and payroll.

Optimize payroll accuracy with Workyard’s precise GPS time clock today.

Workyard’s GPS-enabled clock for reliable time tracking and payroll.

Optimize payroll accuracy with Workyard’s precise GPS time clock today.

Automated Job Cost Tracking and Payroll Integration

Workyard helps businesses control labor costs by automating time tracking and integrating directly with payroll systems. 

You can easily break down your labor expenses by job, project, or client to ensure accurate budgeting. Its built-in overtime and budget alerts also notify managers when crews approach overtime limits or labor costs exceed estimates.

Timesheets sync automatically, and you can streamline your payroll processing with Workyard’s plug-and-play integrations for QuickBooks, ADP, and other payroll and accounting systems. 

Enhance team attendance with powerful dashboards that identify and correct issues quickly using Workyard.

Try it free for 14 days Book a demo

Uncover insights with Workyard’s powerful reporting tools. Try it free today!

Enhance team attendance with powerful dashboards that identify and correct issues quickly using Workyard.

Uncover insights with Workyard’s powerful reporting tools. Try it free today!

Enhance team attendance with powerful dashboards that identify and correct issues quickly using Workyard.

Uncover insights with Workyard’s powerful reporting tools. Try it free today!

Enhance team attendance with powerful dashboards that identify and correct issues quickly using Workyard.

Uncover insights with Workyard’s powerful reporting tools. Try it free today!

Enhance team attendance with powerful dashboards that identify and correct issues quickly using Workyard.

Uncover insights with Workyard’s powerful reporting tools. Try it free today!

Mobile App for Field Crews

Workyard’s mobile-friendly app ensures crews stay organized and focused on their tasks. It makes it simple for crews to keep informed, reducing the risk of missed shifts or confusion about job assignments.

They can clock in and out on the go and access their job details, work instructions, and job site locations right from the app. Afterward, they can review and submit their hours for approval, keeping payroll accurate and compliant.

Manage jobs and track hours on the go with Workyard’s intuitive mobile app.

Try it free for 14 days Book a demo

Track worker productivity with Workyard’s precise time clock. Try it free today!

Manage jobs and track hours on the go with Workyard’s intuitive mobile app.

Track worker productivity with Workyard’s precise time clock. Try it free today!

Manage jobs and track hours on the go with Workyard’s intuitive mobile app.

Track worker productivity with Workyard’s precise time clock. Try it free today!

Manage jobs and track hours on the go with Workyard’s intuitive mobile app.

Track worker productivity with Workyard’s precise time clock. Try it free today!

Manage jobs and track hours on the go with Workyard’s intuitive mobile app.

Track worker productivity with Workyard’s precise time clock. Try it free today!

Built-In Compliance Guardrails

Workyard’s built-in guardrails help businesses stay compliant. It automatically calculates and adjusts overtime based on state laws. You can also customize overtime rules to fit your specific requirements. 

Break reminders and tracking tools ensure employees take their required breaks, effectively reducing the risk of labor violations.

And at the end of each shift, crews can sign off on their timecards to verify their hours are correct and they took their required breaks. Managers also receive instant alerts if anything is flagged as unexpected, making compliance easier to track and enforce.

Protect your payroll with Workyard’s integrated compliance features.

Try it free for 14 days Book a demo

Simplify labor compliance with Workyard. Try it free today!

Protect your payroll with Workyard’s integrated compliance features.

Simplify labor compliance with Workyard. Try it free today!

Protect your payroll with Workyard’s integrated compliance features.

Simplify labor compliance with Workyard. Try it free today!

Protect your payroll with Workyard’s integrated compliance features.

Simplify labor compliance with Workyard. Try it free today!

Protect your payroll with Workyard’s integrated compliance features.

Simplify labor compliance with Workyard. Try it free today!

Reviews

Workyard has garnered positive feedback across various platforms. It has a 4.2 out of 5 rating based on 129 reviews on the App Store and a 3.9 out of 5 rating from 164 reviews on the Google Play Store. On Capterra, Workyard has a 4.8 out of 5 rating from 88 reviews. 

Check out some of the user reviews below. 

DH96_ gave Workyard five stars because of how helpful it is with tracking hours at the job site. 

Great app ⭐⭐⭐⭐⭐ 
Been using the app recently and had a great experience using it. Helps with keeping track of hours and not having to think too much when I get on the job site and leave for the day. Great app to use.

Android user Casey Reeves is not very happy about the filter option that keeps on resetting, resulting in having to update worker lists and scrolling through a bunch of employees to approve time cards.

⭐⭐ 
The filter option resets regularly, requiring a repeat of the process. Lately, the filter does not update the list of workers, requiring scrolling through hundreds of employees to approve only a few timecards. If my company did not mandate it, I would not use this app.

For Nikki W., Workyard deserves five stars for its ability to approve and amend workers’ clock-in and clock-out times from her mobile device. 

Best Decision EVER! ⭐⭐⭐⭐⭐ 
Locations of my employees has been a game changer!!!! Not allowing them to personally change their clock in and out times has also been a plus. Now, they have to prove they were on time and where they went, and I can change the times.

Pros: I can modify and amend all times and workers easily from my phone anytime or day.

Cons: I hate paying for employees that I forget to delete after they no longer work  for me, because I have to use my laptop to suspend them. Need that feature on my phone and can’t find it.

Pricing

Scoring

Key Features

• Scheduling and dispatch

• Real-time updates and communication

• Customizable workflows and forms

• Customer and asset management

• Quoting and invoicing

• Reporting and analytics

• Web and mobile device access

Highlights

BuildOps has a drag-and-drop scheduler for managers to assign and adjust crew assignments easily. It includes real-time dispatching and a mobile app for field crews to access job details, update progress, and communicate with the office. 

GPS tracking and live job updates give managers visibility into crew locations and project progress. BuildOps’s automated workflows also help reduce manual data entry and errors. 

The software also integrates with QuickBooks, Sage, and other ERP systems to streamline payroll and invoicing. 

It’s worth noting that while reporting and analytics tools are included, some users may feel the insights could be more flexible to meet specific business needs. Some businesses may also find BuildOps’s workflow customization options limited.

Reviews

BuildOps received its highest score of 4.6 out of 5 on Capterra, while it received a rating of 3.1 and 3.3 on the App Store and the Google Play Store, respectively.

Some users noted its ease of use and efficiency, but others also mentioned billing, ticket creation, and loading issues. Check out some of the reviews below. 

BuildOps user Ragu80 is not impressed with the app, giving it a one-star review and citing multiple ticket creation and billing issues. 

Using it for a year now… against my will. ⭐ 
The 4 and 5-star reviews have to be BuildOps employees. No one in the field or dispatching/billing can honestly say this is a good app. Period. This is the worst dispatch software I’ve ever used. There’s no way for techs to look up customers unless a job is assigned to them. Looking back at what was done on a job previously is on separate tickets and takes several pages to load even when it’s all under a single job. It creates multiple tickets, one for each day the job is active. Then it doesn’t combine all the tickets word for word. It’s AI that decides what’s important and puts that on the bill the customer gets. Billing a customer is terrible. You can’t adjust labor hours easily, there’s no way to as a coupon or discount. I could go on and on.

Android user Lisa Ellison gave it two stars because of how slow and tedious it is to use, even when doing a simple task like collecting client signatures. 

⭐⭐ 
Takes too long to operate, the basic needs are met, but just to complete a simple selection takes minutes instead of seconds. Operating this app is tedious and time-consuming. Especially after a long day of service work, it is the last thing I want to have to wait on. Also embarrassing slow when collecting a signature from the customer.

Susan A. gave it four stars for its user-friendliness and regular software updates. However, she mentioned the hassle of creating purchase orders multiple times for the same property or customer.  

Started bad, getting better ⭐⭐⭐⭐ 
Pros: It is user-friendly, has many options, and always updating with new things. The customer support we receive is also a huge help to us.

Cons: Too many steps to create a Purchase Order. Have to add the same property multiple times for each customer. We have multiple customers that will send us to the same property and we have to add the same property. It would be great if the property was created once so all the history of the property from the different customers would show up for our technicians to see.

Pricing

Scoring

Key Features

• Timeline view of crew tasks and schedules

• Mobile app access

• Automated assignment notifications

• Reporting and analytics

• Built-in resource optimization

Highlights

As crew scheduling software, Assignar offers tools for construction contractors to manage workforce and equipment assignments efficiently. With its drag-and-drop scheduling feature, managers can assign workers and crews based on availability and qualifications. 

The mobile app, meanwhile, gives field workers access to their schedules, timesheets, and job details. Crews also receive automated updates on any schedule changes, which reduce the need for constant back-and-forth communication. 

Compliance tracking is another Assignar feature. Small businesses can keep track of worker certifications and equipment maintenance records, though customization options for these workflows are somewhat limited. 

Assignar also includes reporting and analytics tools for tracking project progress and resource utilization. 

But while they provide insights into crew efficiency, some users feel the reports aren’t as customizable as they’d like. Additionally, the pricing can be on the higher side, which may not be ideal for smaller businesses looking for a more budget-friendly solution.

Reviews

Assignar has mixed reviews across various platforms. It has a rating of 2.8 out of 5 from 79 reviews on the App Store and a 3.7 rating from 243 reviews in the Google Play Store. 

On Capterra, it has a 4.6 rating, with users noting its wide range of capabilities and responsive support. 

BlakeDaSnake476 expressed his disappointment with the app by giving it a one-star rating, mentioning its slow loading issues.

Buggy and frustrating ⭐ 
The developers of this app have no idea what they’re doing. For so many months now, no matter what I do in the app, it always manages to get trapped in an infinite loading screen on my iPhone 15 and can’t be fixed in any way at all. It’s so frustrating to try to get anything done, if at all, with this software. I always have to ask a co-worker to do the forms for me. Hurry up and fix it already.

It’s also a one-star rating for Android user Simon Wilkinson, who shared he couldn’t get customer support for a simple password reset. 

⭐ 
Continual issues – support lacking. When trying to email issues to support, it directs you to your email to verify to actually send the email… This is just a password reset and the whole issue log lost… it’s 2024 people. Payroll systems were more reliable in the ‘90s… keep it simple and keep it working.

But it’s a more positive experience for environmental works supervisor Rohanna T., who gave the software four stars on Capterra because of its capabilities, customization, and customer support. 

Great support ⭐⭐⭐⭐ 
Really great support and onboarding process, good staged approach and still learning new things about it.

Pros: Wide range of capabilities, highly customizable. Support centre always responds quickly and is super helpful, and aims to solve any issues quickly, raising to other levels or parts of the business if they need to. Really like the Insights feature and the ability for an admin user to create and play around with that.

Cons: Mobile apps sometimes glitch out, whether related to mobile reception or form completion. Probably an ongoing issue with any apps or technology. I would like to have push notifications for certain aspects on the app, maybe a Dashboard user profile so notifications like Service updates or Document notifications can be sent to phones as well.

Pricing