Home Compare Dispatch Software

The 7 Best Dispatch Software Solutions for 2025

Name: Workyard
Brand: Workyard
Rating: 4.7 (44 reviews)

Looking for dispatch software for your construction business? We’ve reviewed 7 of the best dispatch apps on the market to help you choose!

Luis Batongbakal

Last updated: February 8, 2025 10 min read

a man standing next to a truck on a road, showcasing the importance of dispatch software in transportation

With freight tons in the US expected to grow 40% by 2045, the pressure is on for dispatch managers like you. You’ve got to be ready, and this article helps you be so.

Here we compare top dispatch software solutions for 2025, their features, user reviews, and prices. We aim to help you find the best solution for your work so you can efficiently manage your expanding operations.

Premier dispatch software solution, offering unmatched GPS tracking and scheduling capabilities.

Read the review
Try it Free!
Offers essential tools for scheduling and GPS tracking.
Offers scheduling and customer management tools with mobile CRM.

Scoring

Ease of Use

10 10

Customer Support

9 9

Value for Price

10 10

Integrations

8 8

Scheduling and Dispatch

10 10

GPS Tracking

10 10

Custom Management

6 6

Learn how our scoring system works

Key Features

Best-in-class GPS tracking
Scheduling for individual workers and teams
Job-tracking with real-time data
Job costing for all types of jobs
Reporting with analysis and insights
Labor compliance in-app functionality
Integration with payroll systems and workflow in minutes

Pros

Accurate GPS for employee and vehicle tracking

Simplifies scheduling for field teams

Broad system integration

Cons

Best for construction, field services, and property management only

Relatively high cost due to extensive features.

Highlights

Workyard is a leading dispatch software built to make managing field teams easier and more efficient, especially for construction and field service businesses. Its smart features help streamline dispatching, improve team coordination, and ensure resources are used wisely.

Key Dispatch Features

Real-Time GPS Tracking: Tracks vehicles and employees live, so dispatchers always know where everyone is. This helps them make quick, informed decisions.
Automated Scheduling: Automatically assigns tasks to workers based on their location, skills, and availability, saving time and avoiding mistakes.
Instant Communication: Dispatchers can send job updates to workers in real-time, while workers can update job statuses on the go. This ensures everyone stays connected and on the same page.

Advanced Dispatch Tools

Geofencing: Automatically tracks when employees arrive at or leave a job site, ensuring accurate work hours without manual input.
Flexible Dispatch Options: Easily manage dispatching for individual workers or large teams, whether for small repairs or big projects.
Integrated Mobile App: Combines all schedules, assignments, and worker locations in one place, keeping everyone informed and coordinated.

Seamless Business Integrations

ERP and Payroll Systems: Connects with your payroll and ERP systems, making it easier to manage resources and process paychecks accurately.
Custom Reports: Creates detailed reports on dispatch activities, helping managers improve scheduling, reduce travel time, and boost overall efficiency.

Easy to Use and Practical

User-Friendly Design: Simple interface makes dispatching easy, even for those who aren’t tech-savvy, cutting down training time.
Real-Time Updates: Gives dispatchers instant data about what’s happening in the field, helping them respond quickly and reduce downtime.

Let’s take a closer look at Workyard’s features.

Workyard makes dispatch fast, easy, and accurate for your team!

Find out now

Efficient Scheduling

Workyard is a leading dispatch software with impressive scheduling features. Its user-friendly visual calendar makes it easy to assign tasks and manage even the most complicated schedules.

Here are some uses cases showing how Workyard simplifies scheduling:

Instant Communication

When urgent jobs arise, Workyard’s scheduling console can instantly send schedules and detailed job descriptions to field employees.

For instance, if a plumbing company needs to address an emergency leak, the dispatcher can quickly assign the nearest available plumber to the job, ensuring rapid response times.

Real-Time Location-Based Dispatching:

For example, during peak operation hours, HVAC technicians can be routed to the closest job site, minimizing travel time and increasing the number of daily job completions.

Workyard utilizes real-time GPS data to dispatch workers efficiently to client sites. This feature is particularly useful for services like HVAC repairs where time and location accuracy are critical.

Multi-Task Assignment and Organization:

Managers can assign multiple tasks to a single worker with specified job durations and detailed to-do checklists. This helps organize a day’s work better, especially for construction projects where workers may need to tackle different tasks like framing, drywalling, and painting in sequential order throughout the day.

Job Tracking and Schedule Organization:

Workyard allows for tracking jobs by status (e.g., pending, in progress, completed) and organizing schedules by type, deadline, or date. This feature aids project managers in overseeing multiple construction projects by keeping track of phase completions and upcoming deadlines, thus ensuring timely project delivery.

Cross-Device Synchronization:

With the Workyard mobile app, all scheduled tasks and updates are synced across all devices in real time. This is crucial for maintaining team alignment, especially in fields like event planning, where coordinators and staff need to be continuously updated about changes in event schedules or client requests.

With the Workyard mobile app, schedules stay synced across all devices, keeping your team informed and aligned.

Best-in-Class GPS Tracking

Workyard enhances its dispatch software capabilities with precise GPS tracking, monitoring employees and vehicles with remarkable accuracy. This system not only tracks but also streamlines workforce management through various innovative features. It’s time clock kiosk helps accurate tracking and prevents time theft.

Here are some use cases.

Phone-Based GPS and Geofencing:

The integration of phone-based GPS allows for exact tracking of workers’ locations. For example, in landscaping services, managers can ensure that crews are at the correct job sites and monitor how long they spend on each task.

Geofencing technology sends alerts if employees leave the designated work area, helping to enforce compliance and reduce time theft.

Automated Clock-Ins and Real-Time Location Viewing:

Automatic clock-ins facilitated by GPS reduce the need for manual timecards. For instance, construction workers can be automatically clocked in when they enter a job site.

Additionally, managers can view team locations on a map at any time, which is crucial for coordinating on-the-fly dispatch adjustments during busy periods or when unexpected client requests arise.

Mileage Tracking with GPS:

GPS tracking also extends to mileage logging, which calculates vehicle trip distances accurately for reimbursements. This feature is particularly beneficial for delivery services, where it can automatically track the distance covered by drivers, ensuring that mileage reimbursements are accurate and fair, thereby simplifying payroll processes.

Accurate Labor Cost Management:

By ensuring timecards and timesheets reflect actual labor hours worked, Workyard helps maintain budget control. In sectors like event management, this allows for precise cost assessments of staff hours versus client billings, ensuring that each project remains profitable without undercharging for labor.

These enhanced time tracking capabilities make Workyard a formidable tool in industries requiring precise management of employee time and vehicle usage, ultimately fostering better resource allocation and improved project profitability.

Job Tracking

Workyard’s dispatch software solution provides essential job-tracking features, putting key metrics and real-time updates at your fingertips for better dispatch decisions.

Use Workyard to:

Capture job progress with the mobile app
Increase transparency around project activity
Speed up business processes
Improve billing and job estimates with labor costs

The platform provides dispatchers with vital field service data, including:

Labor time and costs. Every timecard submission includes hours worked per job and/or cost codes.
Site visits. Every employee clock-in and clock-out is automatically captured.
Worksite vehicle trips. Relevant driving trips to each job site are tracked and recorded.
Project updates. Every worker assigned to a job can share progress updates with notes and photos.
Receipts. Team members have the autonomy to record receipts and attach them to the relevant job.

Job Costing

Workyard excels in job costing, a critical component of this dispatch software solution. It records and analyzes time card submissions.

Use Workyard to group and filter job costs by:

Employee
Project type
Duration of project
Cost code
Date

The platform receives each log and time card submission and automatically calculates job costs for each task and employee. Workyard provides job cost updates in real-time on your dashboard.

The platform synchronizes job cost data and time sheets with existing accounting systems for faster processing.

Reporting

Detailed and customizable reports and dashboards in Workyard’s dispatch software solution help improve dispatch decisions based on present and past outcomes.

Use Workyard to generate and customize the following reports in minutes:

Time cards (detail, summary)
Time card notes
Time off summary
Pay period time
Project and cost code time (detail, summary)

Use Workyard to generate the following reports:

Task report. Filter and group entries by time, cost code, and project code
Project report. Create project reports on a daily, weekly, or monthly basis
Progress report. Export current project notes in PDF and CSV format, including image attachments
Employee time report. Create reports on teams’ worked hours, labor costs, and activity on job sites

Labor Compliance

Workyard helps you and your company stay compliant with built-in labor guidelines. The app creates automatic audit trails to document time records for every field service worker on your team.

Workyard is FLSA-compliant and stores records in an online, searchable repository. Use Workyard to set rules for mandatory breaks and overtime by state and stay compliant with labor regulations.

Integrations

Workyard integrates with CRM, accounting, and payroll for faster business processing. Its native integrations include QuickBooks, Gusto, Oracle NetSuite, Rippling, and others.

Reviews

We highlight aggregate user review scores at the top of every app we discuss – at the time this article was published, Workyard boasted the following numbers:

4.3

104

4.2

130

4.9

On the iOS App Store, one user calls Workyard “by far the best app I’ve ever used”:

Works well for me and my crew ⭐⭐⭐⭐⭐
I have tried other apps that claim to do time tracking and they end up being so difficult to use that my guys just give up. What’s the point of having an app to track time if nobody uses it? I was skeptical about giving another one a shot but Bill gave me a ring and convinced me to try the free trial. I’m glad he did! My crew uses it every day and I’m finally getting all the info I need with a few mouse clicks instead of searching through binders of time sheets like before.

Randy Jordan calls the Android version of Workyard’s app “amazing”:

⭐⭐⭐⭐⭐
App is amazing, it allows me as a technician if I accidentally forget to sign in to a customer that I’ll have proof I was there with the GPS location. It’s overall makes it easier on management because they can see where all the techs are and when new customers call in they’re able to call the nearest tech to pick up more business. Overall a very needed app for any business that has several techs or employees that are mobile. And it makes tracking hours easy.

On Capterra, construction manager Jose M. says “our business has improved dramatically” thanks to Workyard’s scheduling functionality:

Business Origination ⭐⭐⭐⭐⭐
Overall: Our business has improved dramatically due to schedule improvements and cost code help us see where we are successful and where we need improve to have better services for our customers.

Pros: The most impactful thing is how using all the tool from scheduling to cost codes to time cost reports helped streamline our business. Shows us where we need to improve and where we’re successful.

Cons: So far I have not learned all the tools useful to my business there are so many. I would change the easy of administrators to change things via mobile phones. Also integrating with google calendar to help block off unavailable times.

EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.

Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.

Pricing

Free Trial?

14-day trial with no credit card required

Time Tracking

$6 / mo. per user (annual) or $8 / mo. per user (monthly)
+ $50 company base fee

Workforce Management

$13 / mo. per user (annual) or $16 / mo. per user (monthly)
+ $50 company base fee