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The 7 Best Employee Timesheet Apps for 2025

Name: Workyard
Brand: Workyard
Rating: 4.7 (44 reviews)

Looking for an employee timesheet app for your construction business? We’ve reviewed 7 of the best apps on the market to help you!

Estel Masangkay

Last updated: February 7, 2025 10 min read

a laptop, tablet, phone, and other electronic devices on a table, including an employee timesheet app

Manual timesheets are a headache—inefficient, error-prone, and time-consuming. Employee timesheet apps can solve these issues by automating time tracking, ensuring accurate payroll, and giving you real-time insights into your team’s hours. In this article, we’ve reviewed the best timesheet apps to help you find the perfect fit for your business.

The most accurate GPS-powered timesheet app for field crews.

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Time tracking with calendar syncing.
Basic app for tracking hours and project costs.

Scoring

Ease of Use

9 9

Customer Support

9 9

Value for Price

9 9

Integrations

8 8

Scheduling

10 10

Time Tracking

10 10

Job Tracking

9 9

Learn how our scoring system works

Key Features

High-accuracy GPS-enabled time tracking
Detailed, up-to-date timesheets
Bulk timesheet editing and duplicating
Drag-and-drop scheduling calendar
Real-time total labor cost reports
Timesheet exports in PDF or CSV
Integrations with QuickBooks, Gusto, ADP, etc.

Pros

Works offline to ensure accurate time tracking anywhere

Intuitive interface makes it easy for teams to use

Automatic clock-in reduces missed punches and manual errors

Provides precise GPS tracking for real-time location updates

Generates detailed job costing reports for accurate labor insights

Flexible time input options: employee, kiosk, or supervisor modes

Cons

Focused on field service, construction, and property management

Location tracking is needed for GPS-based accuracy

No forever-free plan due to advanced features

Highlights

With its GPS-powered time clock, Workyard ensures accurate clock-ins and clock-outs, automatically syncing time entries into detailed timesheets. Managers can see exactly when and where employees are working, eliminating guesswork and minimizing payroll errors.

But Workyard doesn’t stop at basic time tracking. It provides real-time labor cost insights, helping you break down expenses by job or project. This means you can identify inefficiencies, control budgets, and make data-driven decisions to boost profitability.

From reducing admin headaches to improving payroll accuracy, Workyard helps your business run smoother while keeping your workforce productive and transparent.

Eliminate messy paperwork with Workyard’s digital timesheet

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Streamlined Timesheets with Detailed Reporting

Manual timesheets can quickly become a tangle of errors, illegible handwriting, and delays in payroll processing. Workyard eliminates these hassles by consolidating all time entries into digital, easy-to-read reports that capture clock-in/clock-out times, GPS locations, mileage, overtime, and more.

This real-time visibility helps you spot potential issues—like someone forgetting to clock out or inflating hours—before they impact your bottom line.

Plus, if you need to edit entries for any reason, GPS logs back up any adjustments, minimizing disputes and saving you countless hours of administrative work.

Here’s a closer look at Workyard’s digital employee timesheet features:

Precise Continuous GPS Tracking for Accurate Timesheets

Relying on handwritten notes or memory often leads to mistakes and incorrect payroll. With Workyard’s continuous GPS tracking, every minute an employee is clocked in is backed by their live location data, including arrival and departure times for each site.

This combats inaccurate time tracking and helps you confidently allocate labor costs to the correct jobs. For companies managing multiple job sites, the location data also makes it easier to confirm whether a worker actually arrived at the right project, preventing confusion or travel-time disputes.

Auto Clock-In and Time Clock Rules to Eliminate Mistakes

Workers can forget to punch in or out, especially when they’re hustling between job sites. Workyard’s auto clock-in and time clock rules let you define boundaries for start and finish times, and even set up geofences that automatically clock in employees as soon as they arrive on-site.

This reduces timesheet errors and cuts down on administrative burden, since you won’t be manually fixing time cards every week. If a worker tries to clock in from home or a coffee shop, the system can flag the entry for review, helping you catch time theft before it affects your labor costs.

Flexible Ways to Input Time for Any Work Environment

Every team operates differently, so Workyard offers employee, kiosk, and supervisor modes to accommodate your setup.

Field workers can use the GPS-enabled mobile app to clock in on the go, while a supervisor might manage timesheets for a large crew with just a few taps.

For sites with a stable workforce, the kiosk mode on a shared device collects clock-ins using face detection, preventing buddy punching—an often-overlooked form of time theft.

This flexibility also aids in employee resistance to new systems, since workers can choose the method that feels most natural for their workflow.

Automated Project Time Tracking for Easier Costing

Logging hours by project code is often tedious, and it’s easy for workers to forget where they spent their time.

Workyard’s automated project time tracking links each clock-in to a specific site or cost code using geofences. This means you get a clear breakdown of labor hours for each job—without badgering employees for details.

Accurate project costing becomes much simpler, because you’ll know exactly how many hours went into each task or site, making it easier to track your budget and plan for future work.

Bulk Editing and Custom Rules to Speed Approvals

Workyard makes it easy to review and approve timesheets without causing payroll delays.

If you need to fix multiple entries at once—maybe a set of workers clocked out too early—bulk editing tools handle it in seconds. Additionally, you can create custom time clock rules (like auto-trimming clock-out times if someone forgets to punch out right away), ensuring you won’t get bogged down with endless manual corrections.

This streamlined approval process helps avoid the late payments and frustration that come with delayed timesheet approvals, keeping both management and employees satisfied.

Real-Time Timesheet Visibility for Supervisors

Workyard provides a clear overview of daily, weekly, or monthly hours at a glance, giving supervisors immediate insight into who’s clocked in and where they’re working. This is crucial for teams spread across multiple job sites, since you can quickly see if someone is running overtime or needs additional support.

Having access to live data helps supervisors make on-the-spot decisions to keep labor costs in check and ensure jobs stay on schedule.

Automated Overtime Calculations for Accurate Payroll

Manually calculating overtime or holiday pay can be a time-consuming chore, especially when local labor regulations come into play. Workyard applies your defined overtime rules as soon as workers pass their threshold of hours, so you don’t have to sift through timesheets to find who worked extra.

By automatically separating regular hours from overtime, you can generate error-free payroll reports faster and maintain compliance with labor laws.

Efficient Scheduling for Better Team Coordination

Workyard’s scheduling feature makes task management simple. Managers can schedule recurring tasks, emergency jobs, or long-term projects and notify workers instantly through the app.

Assign tasks to individuals or teams, add notes, checklists, and color-coded labels for clarity. The centralized digital calendar ensures everyone knows what to do and when to do it, reducing missed assignments and improving communication.

Effortless Payroll and Accounting Integrations

Workyard simplifies payroll by syncing time data with leading accounting platforms like QuickBooks, ADP, and Gusto. These integrations allow for quick payroll processing without manual data entry.

For businesses with custom needs, Workyard’s REST API provides flexibility to connect with additional apps, ensuring all operations run smoothly across platforms.

Advanced Insights with Custom Reporting

Workyard’s reporting tools transform raw data into actionable insights. Managers can generate reports focused on labor costs, task durations, and crew efficiency, helping to spot trends and optimize resource allocation.

These insights empower businesses to bid more accurately on projects, manage budgets effectively, and improve overall workforce performance.

Reviews

Workyard users across different platforms love how the app makes their daily tasks more manageable.

Field workers find Workyard’s time clock useful in ensuring they always get paid for the hours they work, even if they forget to clock in or out. Meanwhile, frontline employees on Capterra appreciate how Workyard generates detailed timesheet reports, which they can drill down further to help them make critical business decisions.

Here’s a rundown of what most users think of Workyard:

4.3

104

4.2

130

4.9

The iOS user review below raves about the automatic clock-in/out feature, which logs an employee’s entry or exit time in the geofenced location whenever he forgets to.

Accurate employee time cards ⭐⭐⭐⭐⭐
Workyard allowed us to set the addresses for all of our job sites so that when an employee arrives to the project Workyard uses GPS to capture their actual arrival time. If they forgot to clock in and do it say an hour later we have that audit trail to compare to.

The Android review below loves how Workyard keeps GPS logs of every location the worker visits. This gives managers the proof needed to adjust the time card in the rare event the employee forgets to clock in.

A very needed app for any business⭐⭐⭐⭐⭐
App is amazing, it allows me as a technician if I accidentally forget to sign in to a customer that I’ll have proof I was there with the GPS location. It’s overall makes it easier on management because they can see where all the techs are and when new customers call in they’re able to call the nearest tech to pick up more business. Overall a very needed app for any business that has several techs or employees that are mobile. And it makes tracking hours easy.

The Capterra review below gives Workyard a thumbs up for its job costing feature, which helps users estimate projects accurately.

Have almost all the features that I had been searching for.⭐⭐⭐⭐
This app has provided me the ability to gather Real Time information that I needed to more accurately estimate projects, along with accounting information (mileage and Travel Time), eliminating paper logbooks. The Image and Notes feature provides me back-up, when needed, and insight of jobsite conditions, problems, record-keeping, confirmation, etc. The “reminders” of being within project geo-zones is very helpful. A few quirks need to be worked out but the Support Team is Exceptional!

Pricing

Free Trial?

14-day trial with no credit card required

Time Tracking’s

$6 / mo. per user (annual) or $8 / mo. per user (monthly)+ $50 company base fee

Workforce Management

$13 / mo. per user (annual) or $16 / mo. per user (monthly)
+ $50 company base fee