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The 7 Best QuickBooks Integrations (Time Tracking and More) for 2025

Name: Workyard
Brand: Workyard
Rating: 4.7 (44 reviews)

Which QuickBooks integrations are best for 2025? Explore top picks for time tracking, invoicing, and more.

Luis Batongbakal

Last updated: March 25, 2025 10 min read

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QuickBooks leads the pack among accounting tools with its 10 million customers – roughly 12% of which are in construction. However, it’s far from the ultimate business solution, which forces companies to typically pair it with other software.

Manually transferring data between platforms can be tedious, hence the need for effective QuickBooks integrations. This article breaks down the best software to integrate with QuickBooks so you can run your business more smoothly without the extra administrative work.

The most accurate GPS time tracking solution for QuickBooks

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Easy staff scheduling with QuickBooks integration
App automations to simplify QuickBooks workflows

Scoring

Ease of Use

9 9

Customer Support

9 9

Value for Price

9 9

Automated Overtime and Breaks

9 9

Time Tracking

10 10

Customizable Export Options

9 9

QuickBooks Online & Desktop Compatibility

10 10

Learn how our scoring system works

Key Features

Precise GPS time tracking and geofencing
Rule-based and easy-to-review timecards
QuickBooks-ready timesheets
Automated compliance with payroll and labor laws
Detailed job costing and project tracking
User-friendly, offline-capable mobile app

Pros

Accurate GPS-verified time tracking

One-click QuickBooks payroll and job cost syncing

Automated compliance tracking for overtime, breaks, and labor laws

Flexible time tracking: mobile app, supervisor approvals, and kiosk

US-based phone support for fast troubleshooting

Cons

Designed for construction, field service, and property management

Not the cheapest due to advanced GPS and automation features

Highlights

As the best QuickBooks time tracking integration, Workyard captures your team’s time – whether they’re in the office or field – and automatically sends timesheets to QuickBooks in one click for fast payroll processing.

Workyard syncs with both QuickBooks Online and Desktop, allowing important data to flow smoothly between platforms without the hassle of manual data entry.

With one-click syncing to QuickBooks, you get precise, verified time data flowing directly into your payroll and job costing — no more chasing down timesheets or fixing mistakes before payday.

Built specifically for construction, field service, and property management businesses, Workyard offers GPS-powered time tracking that ensures every clock-in and clock-out is accurate. It also provides automated compliance tracking for overtime, breaks, and labor laws, helping you avoid costly payroll disputes.

Workyard is easy for crews to use. Employees can clock in with just a tap, while supervisors can review and approve timecards instantly. Whether you’re managing a small team or a large workforce, Workyard gives you full visibility into labor costs, job progress, and schedules, all in one place.

Let’s take a closer look at Workyard’s key features.

Automate your payroll with the best time tracker for QuickBooks

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QuickBooks-Ready Time Tracking

Manually entering timesheets into QuickBooks and correcting payroll mistakes is a frustrating, time-consuming process for construction and field service businesses.

Workyard eliminates these inefficiencies by automatically syncing verified time data into QuickBooks, ensuring accurate payroll, job costing, and compliance without administrative hassle.

Unlike other time-tracking apps that only integrate with QuickBooks Online, Workyard syncs with both QuickBooks Online and QuickBooks Desktop, making it the most flexible solution for businesses that rely on QuickBooks for payroll and job management.

Here are some of the features that prove Workyard is the best time-tracking software for QuickBooks:

Accurate Time Tracking That Syncs Instantly

Most time tracking apps require users to manually export time data or reformat files before importing them into QuickBooks. Workyard eliminates these extra steps with one-click syncing, ensuring that all approved timecards instantly appear in QuickBooks without the risk of missing hours or misclassified labor costs.

One-click syncing – Once timecards are reviewed and approved, they flow directly into QuickBooks for payroll and job costing.
Supports both QuickBooks Online & QuickBooks Desktop – Many competing time tracking tools, like Clockify and Jibble, only integrate with QuickBooks Online, leaving Desktop users without a solution. Workyard supports both versions, ensuring businesses can streamline payroll and job costing, no matter which QuickBooks product they use.
Payroll-ready timesheets – Workyard automatically applies overtime rules, break compliance, and cost codes before sending time data to QuickBooks, so payroll teams don’t have to make last-minute adjustments.

EDITOR’S NOTE: We created Workyard – the first app reviewed here – to address issues we encountered while struggling to track and manage construction payrolls for over 700 workers in over 50 construction businesses. We built the Workyard app from the ground up to support construction companies like yours, with industry-essential features like the industry’s most accurate time clock app with GPS and geofencing, intuitive contractor scheduling, construction cost tracking tools, and more.

Learn more about how Workyard works on our main website, or sign up for a 14-day free trial today to see what Workyard can do for your business.

Accurate Job Costing Without Manual Data Entry

Labor costs are one of the biggest expenses for construction and field service companies, and misallocating hours can throw off project budgets.

Workyard ensures every clocked hour is assigned to the correct project and cost code before syncing to QuickBooks, eliminating the guesswork in job costing.

Automatic job cost tracking – Workyard captures hours worked per project and cost code with every timecard, ensuring QuickBooks reflects true labor costs.
Syncs active customers, jobs, and service items – Workyard automatically imports and updates customers, jobs, and cost codes from QuickBooks, so all project data stays current across platforms.
Real-time cost visibility – Instead of waiting until payroll is processed, businesses can track labor costs as they happen, allowing for better project budgeting and profitability analysis.

Automated Compliance Tracking to Prevent Payroll Disputes

Payroll disputes often arise from overtime miscalculations, missed breaks, or incorrect job assignments. Workyard ensures compliance with automated labor law compliance, helping businesses avoid costly mistakes.

State and federal labor law compliance – Workyard applies the correct overtime rates and break requirements before syncing payroll data to QuickBooks, reducing the risk of underpayments or labor law violations.
Daily timecard sign-offs – Employees confirm their time entries at the end of each shift, preventing disputes over hours worked when payroll is processed.
Smart alerts for timecard mistakes – Workyard flags potential errors—like missing breaks or excessive overtime—before sending timesheets to QuickBooks, giving payroll admins a chance to correct issues before they impact paychecks.

Verified GPS Tracking & Geofencing

Field crews often move between job sites, which makes accurate time tracking a challenge. Workyard’s GPS-powered time tracking ensures every recorded hour is legitimate and verified through:

a. Automatic location-based clock-ins

Set up geofences around job sites so workers automatically clock in and out when they enter or leave, eliminating the need for manual punch-ins. This prevents early clock-ins from home or late clock-outs after leaving the site.

b. Mileage & travel time tracking

Workyard logs exact travel time and mileage between sites, ensuring workers get paid for legitimate travel while preventing inflated mileage claims.

c. Arrival and departure verification

Instead of relying on self-reported time entries, Workyard captures precisely when workers arrive and leave job sites, giving you a reliable record of work hours for payroll and job costing.

For contractors managing multiple active job sites, Workyard ensures only actual time spent on site is logged, minimizing inflated hours and payroll padding.

Flexible Time Tracking Options

Not every business has the same time-tracking needs, so Workyard offers multiple ways to log hours, making it the most adaptable solution for construction, field service, and property management teams.

Workyard offers the following ways for employees to clock in and out:

Mobile app – Ideal for crews who move between sites daily. Workers can clock in from anywhere with a simple tap while GPS verifies their location.
Supervisor mode – Perfect for teams where a foreman or crew leader handles time tracking. Instead of relying on individual workers to clock in, supervisors can clock in/out their whole crew in one step.
Kiosk mode – Best for fixed job sites, factories, or large-scale projects with a shared device. Workers clock in on a tablet using face detection to prevent buddy punching.

Workyard’s time tracking follows wherever your workers go. Since all of the above methods are integrated into one system, you and your crew can easily switch between a mobile app, kiosk, or supervisor mode while Workyard ensures accurate and consistent time tracking throughout.

In other words, employees can clock in at the kiosk in the office at the start of their shifts and clock out at the job site using Workyard’s mobile app once the day is over.

If your crew forgets to clock in at the kiosk, you can quickly switch to supervisor mode and clock in all workers simultaneously from the mobile app. When their work is done, the workers can then use the kiosk to clock out without the need to call you or fix any timesheet.

This flexibility ensures every type of business can track time in a way that fits their workflow, reducing resistance from workers and ensuring accurate payroll data in QuickBooks.

Advanced Reporting for Full Visibility Into Profitability

Instead of spending hours gathering payroll data or manually calculating labor costs, businesses can generate accurate, up-to-date reports with just a few clicks.

Whether it’s a payroll summary before running payroll in QuickBooks or a detailed breakdown of labor costs for a specific job, Workyard delivers actionable insights in real time.

Payroll Summaries

Payroll teams often spend hours reviewing timesheets, correcting errors, and ensuring compliance before running payroll. Workyard simplifies this process with automated payroll summaries that provide a clear breakdown of hours worked, overtime calculations, and any flagged timecard discrepancies, all before any data is sent to QuickBooks.

With Workyard’s payroll summaries, businesses reduce the risk of payroll errors, avoid delays, and ensure workers are paid correctly — on time, every time.

Job Cost Reports

Understanding how labor costs impact project budgets is essential for profitability, but many businesses rely on outdated spreadsheets or incomplete data to track job costs.

Workyard eliminates guesswork and manual tracking by automatically generating real-time job cost reports that break down labor expenses by project or cost code.

See real-time labor costs per job: Track total hours and expenses for each project as work happens.
Ensure QuickBooks reflects actual labor costs: Workyard automatically assigns labor hours to the correct job and cost code, preventing errors in job costing.
Improve bidding and budgeting accuracy: Historical labor cost data helps businesses make more accurate estimates for future projects.

Instead of waiting until payroll is processed to see labor costs, Workyard gives business owners instant access to accurate job cost data, allowing them to adjust budgets on the fly and avoid overspending.

Employee Productivity Reports

Inefficiencies on the job site — such as excessive overtime, extended breaks, or untracked downtime — can quickly eat into profits. Workyard helps businesses identify these productivity gaps with detailed employee performance reports that highlight trends in work hours, attendance, and job site activity.

Monitor individual and team productivity: See which employees or crews consistently meet (or miss) expected work hours.
Identify excessive overtime or unapproved breaks: Workyard flags irregularities in work hours to prevent unnecessary labor costs.
Track attendance trends: Spot chronic tardiness, absenteeism, or patterns of time theft before they affect project deadlines.

With these insights, managers can fine-tune scheduling, reallocate labor, and improve workforce efficiency, leading to better project timelines and lower labor costs.

Reviews

We highlight aggregate user review scores at the top of every app we discuss – at the time this article was published, Workyard boasted the following numbers:

4.2

129

4.2

130

4.8

Workyard user William appreciates the app’s efficiency, praising its ability to eliminate long waits at time clock machines for smoother clock-ins and outs.

How great Workyard mobile app is ⭐⭐⭐⭐⭐
More convenient sufficient, and less time consuming. This new technology helps workers sign in and sign out in a more sufficient way as far as having to go to a machine Wait in line and then signing her up and with so much new technology at hand, the Workyard app is just brilliant.

An Android user praised Workyard for its GPS tracking, which helps technicians verify site visits and allows managers to efficiently dispatch nearby workers.

⭐⭐⭐⭐⭐
App is amazing, it allows me as a technician if I accidentally forget to sign in to a customer that I’ll have proof I was there with the GPS location. It’s overall makes it easier on management because they can see where all the techs are and when new customers call in they’re able to call the nearest tech to pick up more business. Overall a very needed app for any business that has several techs or employees that are mobile. And it makes tracking hours easy.

Workyard impressed Jessica S. with its reliable tracking, especially in remote job sites with poor cell service.

Best tracking app out there ⭐⭐⭐⭐⭐
Overall, the cons definitely are minimal. I have been exceptionally thrilled with the service we’ve had. Most of our work areas are way out of cell service, and the app has worked better than expected.

Pricing

Free Trial?

14-day trial with no credit card required

Time Tracking

$6 / mo. per user (annual) or $8 / mo. per user (monthly)+ $50 company base fee

Workforce Management

$13 / mo. per user (annual) or $16 / mo. per user (monthly)
+ $50 company base fee