A No-Nonsense Review of Toggl Track: Features, Pricing, Alternatives, and More!

Toggl Track is a simple yet powerful time-tracking tool designed to help individuals and teams log work hours, analyze productivity, and manage billable time.

It offers one-click tracking, detailed reporting, and integrations with popular apps, making it a popular choice for freelancers and businesses. 

But is it the right tool for you? 

In this Toggle Track review, we’ll break down its features, pros and cons, and real user feedback to help you decide.

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What Is Toggl Track?

Toggl Track is time-tracking software that helps businesses, freelancers, and teams accurately record work hours, track billable time, and generate reports for invoicing and productivity analysis. 

Designed for small businesses, remote teams, consultants, and professional service providers, Toggl Track is especially useful for industries that rely on billable hours, payroll accuracy, and project tracking​. 

Common use cases include: 

• tracking project hours, 
• generating timesheets for payroll, 
• monitoring employee productivity, and 
• creating client-ready reports. 

With desktop, mobile, and web apps, users can track time from anywhere, ensuring they have a clear record of their work, whether in an office or on a job site​.

Toggl Track Overview

Toggl Track is a flexible time-tracking tool designed for businesses, freelancers, and teams that need accurate time logs, easy reporting, and seamless integrations.

Whether you’re tracking billable hours, managing team productivity, or analyzing project profitability, Toggl Track offers a set of features that simplify time management across different industries​.

Below is a quick breakdown of Toggl Track’s core features:

• One-Click Time Tracking – Start and stop timers instantly from the web, desktop, or mobile app​.
• Detailed Reports & Analytics – Generate custom reports with insights on productivity, billable hours, and project performance​.
• 100+ Integrations – Sync Toggl Track with tools like Google Calendar, QuickBooks, Asana, Slack, and Trello​.
• Automated Timesheets – Convert tracked hours into client-ready invoices or payroll reports with a single click​.
• Cross-Platform Availability – Works on web, desktop, and mobile apps, ensuring time tracking from anywhere​.
• Project & Team Management – Assign tasks, set billable rates, and track team capacity with real-time data​.
• Offline Tracking & Syncing – Track time without an internet connection and sync data automatically when you are back online​.

Toggl Track is built to be simple yet powerful, making it an excellent choice for those who need a reliable and intuitive time-tracking solution. The following sections will explore its usability, pricing, and performance in more detail. touch of personalization. It gives the impression that the software is tailor-made for you.

What it’s Like to Get Started With Toggl Track

Signing up for Toggl Track was quick and painless. I had the option to use email, Google, or Apple ID, and since there’s a free plan, I didn’t have to enter any payment details.

It was refreshing not to hit a paywall before even testing the tool.

Onboarding Experience

Right after logging in, Toggl Track walked me through the setup process.

A few setup questions popped up to help me define a project, which was helpful for getting organized from the start. I was asked to name a project and even link it to a calendar (e.g., Google Calendar).

There were talk balloons pointing to different buttons that guided me through key actions like creating a project, starting a timer, and generating reports. 

While there wasn’t a step-by-step interactive walkthrough, these pop-ups made it easy to figure out what to do next.

Creating job estimates in Housecall Pro.

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Creating job estimates in Housecall Pro.

Creating job estimates in Housecall Pro.

Creating job estimates in Housecall Pro.

Initial Setup & Customization

Once inside, the first thing I saw was the calendar and the start/stop button for the Toggl time tracker. Everything I needed — analytics, reports, invoices, and project settings — was listed on the left sidebar. The settings menu is reasonably grouped. 

A folder icon indicating a project, task, or client is visibly placed close to the time tracker button, so I could choose the project, client, or specific task to work on. That same icon also allowed me to create new projects or invite new members (when creating a new project).  

Other useful icons very close to the time tracker button are the tag icon and dollar icon. This first one allowed me to tag what I’m working on for later reference, and the dollar sign makes it easy to mark if what I’m currently doing is billable or not. Yes, you can do job costing based on work hours. 

Of course, the setup I mentioned for new projects, tags, and bills can also be done through the left-side menu. There, you can also go to projects, schedule tasks, assign clients, set rates per hour for billing, and, of course, generate reports and create invoices. 

First-Time User Experience

At first glance, the interface looked clean and simple, but I did run into a few challenges. Since I was starting fresh, there wasn’t any data yet, which made certain features — like charts and reports — a bit difficult to set up or customize. 

For example, I tried checking out the analytics page, but without any tracked time, I couldn’t really use any analytics features. However, after I tracked my time and some members’ time, creating charts became very easy. 

Another small hurdle was grouping data when setting up charts or tables in analytics. It wasn’t easy figuring out how the analytics would show the time each member spent on each project. 

Nevertheless, the filter buttons above the charts are quite helpful in narrowing down data per client, per project, per tag, etc. 

For end users, Toggle Tracker is indeed very easy to use. They can start tracking time as soon as they sign up. But if I were managing a team, I could see how setting up multiple projects and roles might take a bit more effort. You can track jobs or tasks, but you can’t really track locations, which limits the use case of this app. It might not work well with fieldwork-heavy teams.

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The Web App Experience — Simple, Clean, and Easy

Using Toggl Track’s web app was pretty simple. The layout is clean, and everything I need — time tracking, reports, projects, and settings — is listed in a sidebar on the left. 

The timer is always there, so I can start or stop tracking time without hunting for it. The dashboard gives a quick overview of total hours, billable time, and earnings, which made it easy to see where my time was going.

Navigation & Layout

Getting around the app was easy. The sidebar has all the main sections, and clicking on one opens more options without cluttering the screen. 

The reports section was helpful since I could filter my time by team members, projects, tasks, and billable vs. non-billable hours. It took a little playing around to figure out how to get the exact report I wanted, but it wasn’t too difficult.

Core Features & Functionality

I mainly used the app to track time, manage projects, and check reports. Adding a time entry was easy — I could use the live timer or type in the start and stop times manually. Editing time was possible but required going into the right report or project. 

The invoicing feature was useful for linking billable hours to earnings. Of course, I had to set up billable rates first. I also invited team members and assigned different permissions, but that’s more useful for managers than solo users.

It would have been great if it had a GPS tracker for team members who do field work. 

Performance & Speed

The site loaded fast and worked smoothly on Chrome and Edge. I did experience a slight delay a couple of times when generating detailed reports on Edge. 

Ease of Use & Guidance

The interface is beginner-friendly. When I first logged in, pop-ups guided me through key actions like setting up projects and adding time entries. That helped, but some of the more advanced features, like filtering reports, took a little trial and error. Once I had some data in the system, it made a lot more sense.

Customization Options

There aren’t many ways to customize the app beyond setting billable rates, adding tags, and filtering reports. I didn’t see a dark mode, which would’ve been nice for late-night work. The workspace settings let me tweak a few things, but the overall layout stays the same.

Toggl Track’s sign-up and onboarding processes

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Toggl Track’s sign-up and onboarding processes

Toggl Track’s sign-up and onboarding processes

Toggl Track’s sign-up and onboarding processes

The Mobile App Experience – Simple and Handy

Toggl Track’s mobile app brings the core features of the web version to your phone. The layout is clean, and it’s easy to start and stop tracking time with just a tap. Whether I was working from my desk or out running errands, I could quickly log my time without hassle.

Navigation & Interface

The app is structured with a bottom navigation bar that gives quick access to the Timer, Reports, and Settings. Everything was within reach, and I didn’t have to dig through menus to find what I needed. The design is simple, with no unnecessary clutter, making it easy to focus on tracking time.

Key Features & Functionality

I could do most of what I needed right from my phone:

• One-Tap Timer Start/Stop – Logging work hours was as simple as tapping the play button.
• Assign Entries to Projects – Just like on the web, I could categorize my tracked time under specific projects.
• View Reports on Mobile – The reports section gave me a quick breakdown of how I was spending my time.
• Syncs with the Web App – Any changes I made on my phone instantly appeared on my desktop version.

Performance & Stability

The app ran smoothly on both iOS and Android (I tested it on both). Syncing between devices was fast, and I didn’t notice any delays in updating my time logs. 

However, I did run into a small issue when scrolling through long lists of time entries — there was a slight lag, but nothing major. For example, when scrolling down to see the rest of a report, the elements did not show as soon as I scrolled down; it takes a second or two more for them to completely show up 

Offline Mode & Syncing

A great feature I found was the offline mode. I could track time even without an internet connection, and once I was back online, everything synced automatically. This was really useful when I was in a spotty service area.

Customization & Notifications

The app allows reminders to nudge you to start or stop tracking time, which was helpful when I forgot to turn it on. However, there aren’t many options to customize notifications, and I would have liked more flexibility in setting reminders based on different work schedules.

Toggle Track’s Android and iPad tracking

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Toggle Track’s Android and iPad tracking

Toggle Track’s Android and iPad tracking

Toggle Track’s Android and iPad tracking

Toggl Track Key Features

Toggl Track provides a range of features aimed at simplifying time tracking and improving workflow efficiency. For managers, the tool offers flexibility in tracking employee hours, managing projects, and generating reports for payroll or client invoicing. 

Below is a breakdown of its core functionalities.

One-Click Time Tracking

Time tracking in Toggl Track is designed to be simple and efficient. Users can start and stop timers with a single click, making it easy to log work hours without disruption.

• Automatic vs. Manual Tracking: Employees can either let the timer run live or manually enter time after completing a task.
• Pomodoro Timer: For teams following productivity techniques, the built-in Pomodoro feature helps structure work into focused sessions.
• Rounding and Editing Entries: Time entries can be manually adjusted, rounded, or assigned to specific tasks and projects.

For managers, this means less reliance on employees remembering their hours at the end of the day and more accurate records of time spent on tasks.

Advanced Reporting & Analytics

Managers can generate detailed reports based on tracked hours, providing visibility into employee productivity, project costs, and billable work.

• Custom Reports: Filter data by employee, project, or time period to analyze trends.
• Export Options: Reports can be downloaded as CSV, PDF, or Excel files for payroll or client billing.
• Visual Insights: The dashboard includes charts and graphs to provide a quick overview of time allocation across different tasks.

This feature is useful for tracking billable vs. non-billable hours and ensuring accurate invoicing for client work.

Housecall Pro’s scheduling features.

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Housecall Pro’s scheduling features.

Housecall Pro’s scheduling features.

Housecall Pro’s scheduling features.

Project & Task Management

Toggl Track allows managers to organize tracked hours by project and task, helping to allocate resources efficiently.

• Project Categorization: Time can be assigned to specific projects, clients, or internal work.
• Task-Based Time Entries: Employees can log hours against particular tasks within a project.
• Budget & Estimates: Managers can set estimated hours for projects and compare them to actual tracked time.

This ensures that teams stay within their allocated budgets and allows for better forecasting of resource needs.

Toggl Track web project setup

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Toggl Track web project setup

Toggl Track web project setup

Integrations with Other Apps

Toggl Track offers seamless integration with a variety of workplace tools, enhancing the ease of incorporating time tracking into existing workflows. It is compatible with popular applications like Slack, Asana, Trello, and over 100 other apps, ensuring broad compatibility across different work environments. 

Additionally, it syncs with Google Calendar and Outlook, allowing it to automatically pull in scheduled meetings, which simplifies the time logging process.

For businesses with specific needs, Toggl Track provides API access for custom integrations. This feature is particularly beneficial for managers who use multiple platforms, as it reduces the necessity for employees to switch between apps to log their time. 

Toggl Track integration

Cross-Platform Availability

Toggl Track is accessible across multiple devices, ensuring employees can log their time regardless of where they work.

• Available on Web, iOS, Android, Windows, and Mac.
• Data syncs automatically across all devices.
• Offline Mode: Time tracking works without an internet connection (data syncs when back online).

This is particularly useful for hybrid teams, field workers, or employees who frequently move between different devices.

Toggl Track cross platform feature

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Toggl Track cross platform feature

Toggl Track cross platform feature

Toggl Track cross platform feature

Offline Mode & Syncing

Employees can track time even when they don’t have an internet connection, ensuring that no data is lost when working remotely or in areas with poor connectivity.

• Works without Wi-Fi or mobile data.
• Automatically syncs once reconnected.

For businesses with remote teams or frequent travelers, this feature prevents missing time logs due to connectivity issues.

Toggl Track Might Be a Good Fit for You If…

Toggl Track is designed for individuals, freelancers, and teams looking for an easy and efficient way to track time. Toggle Track will work for you if:

✅ You need a time tracker that’s easy to use
Toggl Track is straightforward to set up and requires no complicated configurations.

You can start tracking time with a single click, and the interface makes it easy to log hours without getting lost in menus. If you’ve struggled with overcomplicated time-tracking tools before, Toggl Track’s simplicity will be a relief.

✅ You work across multiple devices
Toggl Track syncs automatically between desktop, mobile, and web browsers. If you start tracking on your phone and switch to your laptop, your data will be there. The browser extension also helps remind you to track time when you visit work-related sites.

✅ You manage multiple projects and clients
If you’re a freelancer, consultant, or small business owner, Toggl Track lets you assign time to specific clients and projects, helping you stay organized. Color-coded labels and tags make it easy to see where your time is going at a glance.

✅ You need detailed reports for billing or productivity tracking
Toggl Track provides customizable reports that show where your time is being spent.

You can filter data by project, client, or task, and export reports in CSV, Excel, or PDF formats. This is particularly useful for freelancers needing to invoice clients or teams tracking productivity.

✅ You want a free time tracker with essential features
Unlike many competitors, Toggl Track offers a generous free plan with core time-tracking features. If you only need basic tracking and reporting, you may never need to upgrade to a paid plan.

✅ You work in an industry that requires precise billable hour tracking
Professionals in consulting, legal services, marketing, and design will find Toggl Track’s billable vs. non-billable hour tracking useful. You can set up projects with different hourly rates and easily calculate total billable time for invoicing.

✅ You need offline time tracking
Toggl Track allows you to track time even without an internet connection.

Once you go back online, it syncs automatically. This makes it a great option for remote workers, field employees, and anyone who needs to log hours while on the move.

✅ You prefer a tool that integrates with your existing software
If you already use tools like Asana, Trello, Slack, or Google Calendar, Toggl Track integrates seamlessly to help you log time directly within those apps.

✅ You don’t need invasive employee monitoring
Unlike some time-tracking apps, Toggl Track does not include screenshots, keystroke logging, or GPS tracking.If you prefer a more trust-based approach to time tracking rather than surveillance, this is a major advantage.

You Might Not Want to Use Toggl Track If…

While Toggl Track is a strong time-tracking tool, it may not be the best fit for everyone. Based on user reviews, here are some reasons why you might want to consider an alternative:

🚫 You need automatic time tracking
Toggl Track requires manual start and stop for time tracking. If you often forget to turn on the timer, this could lead to missing hours. Some alternatives, like Workyard, offer automatic tracking that logs time without user input.

🚫 You want built-in invoicing and payroll features
Toggl Track allows users to track billable hours, but it doesn’t have a built-in payroll or invoicing system. If you need an all-in-one solution for time tracking and invoicing, Workyard might be better options.

🚫 You require GPS tracking for remote or field workers
Toggl Track does not include GPS tracking, which could be a limitation for companies that need to track employees working in the field. If this is essential for your business, tools like Workyard provide location-based tracking.

🚫 You manage large teams and need advanced project management tools
While Toggl Track lets users track time per project, it lacks robust project management features like Gantt charts, task dependencies, or workload balancing, which are available in the best employee time trackers.

🚫 You need detailed editing capabilities for time entries
Some users have reported issues with modifying time entries—if you don’t edit them correctly, the system can reset them back to the original time. This can be frustrating if you frequently adjust logged hours.

🚫 You prefer a visually rich interface
Toggl Track has a minimalist design, which many users appreciate. However, if you prefer a more visually engaging dashboard with graphs, widgets, and highly customizable layouts, the best task tracker apps can give you these. 

🚫 You need a fully-featured free plan for larger teams
The free version of Toggl Track is useful for individuals or small teams, but some key features—such as team collaboration tools and advanced reporting—are only available in the paid plans. 

🚫 You require highly detailed reporting and analytics
Toggl Track’s reports are useful for basic time tracking, but if you need deeper insights with more customization, some users find them too limited. 

🚫 You find pricing for teams too high
Some users have pointed out that Toggl Track’s pricing increases significantly when adding multiple users. If you’re managing a small team on a budget, the cost might be a concern compared to other tools that offer lower-cost team plans.

🚫 You prefer an app without occasional bugs or sync delays
Some users have experienced syncing issues between devices, especially between the mobile and desktop versions. While these aren’t common, they can be frustrating when time tracking needs to be seamless.

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Toggl Track Cost/Pricing

Toggl Track offers a range of pricing plans designed for different business needs, from freelancers and small teams to large enterprises. The platform provides a free-forever plan for individuals or small teams and scales up to more advanced paid plans with additional functionalities. 

Below is a comparison of the cheapest and costliest tiers.

	Basic Tier	Max Tier
Base Cost	$0 (Free for up to 5 users)	$18 per user per month
User Cost	Free	Free for up to 5 users
Offers?	No discounts	10% discount for annual billing
Free Trial?	30-day free trial on Premium plan	30-day free trial on Premium plan

Toggl Track offers a tiered pricing structure, starting with a Free Plan for up to five users, which includes basic time tracking, integrations, and reporting. For small teams needing more features, the Starter Plan costs $9 per user/month (billed annually) and adds billable rates, report exports, and admin controls. 

The Premium Plan, at $18 per user/month (billed annually), is designed for growing teams, offering timesheet approvals, project forecasting, and integrations with tools like Jira and Salesforce. 

Larger organizations can opt for the Enterprise Plan, which comes with custom pricing based on business needs, including security features, dedicated support, and API access. 

Each paid plan offers a 30-day free trial, allowing teams to explore features before committing.

Toggl Track Reviews

Toggl Track has received a mix of reviews across different platforms, with many users praising its ease of use, cross-platform accessibility, and time-tracking efficiency. 

Some appreciate its ability to simplify project tracking and provide valuable insights into time management. Others find certain features, such as editing past entries and navigating the interface, cumbersome. 

Despite some usability concerns, the app remains a popular choice for individuals and teams looking for a flexible time-tracking solution.

Tursiops04 finds the app helpful for personal project time management, appreciating its ease of use but wishing for a pause function.

Tracking for Individual  ⭐⭐⭐⭐⭐

I use this app just for myself in tracking time spent on goals and personal projects. I was skeptical and worried the app would become yet another burden on my stretched time and I’d stop using. It has been amazing at helping me see where I am wasting time and where I have grossly underestimated how long certain project work will take, allowing me to adjust my schedule.

It is extremely easy to quickly begin logging time on a project – particularly bcs it saves all my project names and past activities associated with projects. So if I’m about to start work and suddenly realize I have forgotten to start timer all I do is start typing in activity and it recognizes it and associated project. With a quick autofill I ready to go!

I do wish it had a pause function for those inevitable moments when I need to take a call or deal with something pressing. I understand it was not incorporated due to burden of having to actively monitor the server. It is a free app so I get there are likely cost restraintsxibility costs an arm and a leg.

Lenka Weingartová struggles with the app’s confusing interface and limited functionality for logging and adjusting activities.

⭐⭐

Despite using it for several months now, I still struggle with the GUI, which is chaotic and confusing. I only need simple things like logging an activity and changing its start or end whenever I forget. It is quite hard to find and do – the time entry is very cumbersome. I also find adding past entries very hard. I would expect to do it through the calendar, but this isn’t possible. Also, reports only work for projects, so I end up having to duplicate activities as projects.

Francois L. likes the app’s flexibility and cross-platform availability but wants more customizable tagging options.

Flexible and available  ⭐⭐⭐⭐

Pros: It’s available on all the platform and devices I use, and can be used internally and with other partners.

Cons: I’d like to be able to assign categories or group tags in different ways from what is offered.

Our Score (and Why We Chose It)

The scoring for Toggl Track is based on six key factors, each weighted according to its significance. 

• Sign-up and onboarding received a strong rating for easy setup.
• Ease of use scored lower, suggesting some complexity, especially for managers.
• Features and functionality, along with customer support, received moderate ratings.
• Value for price was rated highly, reflecting its cost-effectiveness.
• Integrations scored well but show limited third-party compatibility.
• Toggl Track’s final weighted score is 7.05, indicating generally positive performance.

Toggl Track’s final weighted score is 7.05, reflecting a generally positive but not outstanding performance. 

Top Alternatives to Toggl Track

Time-tracking apps vary in their features, pricing, and suitability for different industries.

While Toggl Track is a great general-purpose tool, some businesses — especially those in construction, remote fieldwork, or those needing advanced reporting — may require a more robust alternative. It’s to compare Toggl Track with some of the other best employee time tracking apps to determine what works best for you.

Below are the top alternatives to Toggl Track, ranked based on their capabilities, ease of use, and pricing.

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For additional details on small business software, explore these resources. You can also learn more about specific state labor laws regarding employee hours and payroll records:

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Final Thoughts

Toggl Track is a solid time-tracking tool for individuals, freelancers, and small to mid-sized teams, offering simple tracking, reports, and integrations. 

However, it lacks advanced features like GPS tracking, employee monitoring, and payroll processing, which may be a dealbreaker for larger teams.

Workyard is a better fit for construction and field services, while TrackingTime, Time Doctor, and Paymo offer more project management, monitoring, or invoicing features. 

If you need a straightforward time tracker, Toggl Track works well, but for more automation or industry-specific needs, one of the alternatives mentioned above may be a better fit.

Try Workyard Today!

If you need accurate GPS tracking, workforce management, and payroll integration, Workyard is the best alternative. Try Workyard now!