(650) 332-8623Free Employee Schedule Templates: Download + Print in PDF + Office + GDocs!
Need an employee schedule template? Check out and download these free templates in Excel, Word, GDocs, GSheets, and/or PDF formats!
Efficient scheduling is the backbone of an organized workforce, especially in industries like construction, where timelines are tight, teams are diverse, and projects are constantly evolving.
Whether you’re managing daily shifts, weekly workloads, or monthly staffing plans, having a reliable employee schedule template can simplify the entire process, saving time and reducing stress. And the best part? You don’t need expensive software to get started.
Our free Employee Schedule Templates are designed to meet the needs of busy managers looking for a clear and professional way to organize their workforce. Available in versatile formats like PDF, Excel, and Google Sheets, these templates are easy to customize and adapt to your specific scheduling requirements.
With the ability to customize fields for tasks, roles, and hours worked, you’ll have everything you need to allocate resources efficiently. Plus, our templates are printable and accessible across devices, so your team can stay informed whether in the office or on-site.
These templates also allow you to quickly adjust to last-minute changes, such as unexpected absences or shifting project priorities, without losing track of the bigger picture.
Ready to take the chaos out of scheduling? Download our free Employee Schedule Templates today and see how easy it is to streamline your workforce planning.
Templates by Type
- Employee Schedule Templates
- Hourly Employee Schedule Templates
- Weekly Employee Schedule Templates
- Monthly Employee Schedule Templates
Employee Schedule Templates
A well-designed schedule template is more than just a timetable. It’s also a tool to help streamline communication, improve accountability, and ensure every team member knows their roles.
The clear layout and customization options of this Employee Schedule Template simplify the scheduling process while meeting the unique requirements of your business. It also allows you to update schedules on the fly while maintaining version control.
Accessible on any device and easily shareable in various formats, this schedule template ensures everyone stays in the loop, whether your team prefers printed schedules or digital copies they can access on their smartphones.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Clear Layout: This template has a simple layout with rows and columns for essential employee and schedule information.
- Customization Options: Modify the template by adding or removing fields to support specific employee, team, or business needs.
- Ease of Updates: Take note of absences or shift swaps and trackable edits to maintain version control.
- Compliance Features: Ensure compliance with labor laws on working hours, break times, and shift lengths.
- Accessibility: The template can be printed or shared on multiple devices in different formats.
PDF
Word
Google Doc
Excel
Google Sheets
Hourly Employee Schedule Templates
This Hourly Employee Schedule Template has a readable layout that clearly displays employee names, roles, shift times, and total hours. The fields can also be modified to suit your business needs and adapt to varying shift types, shift lengths, and team structures.
Since it’s suitable for businesses of all sizes, you can use it for your teams, whether you’re overseeing a single site or managing a multi-site operation.
This template is also a time-saving tool for busy managers. Everyone on your team has instant access to their schedules because it’s available in both digital and printable formats. And instead of creating schedules from scratch each time, you can quickly update and reuse the template, giving you more time to focus on what truly matters: delivering successful projects.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Readable Layout: Its organized structure includes rows and columns for employee names, roles, shift times, and total hours.
- Customization Options: Tailor the template to your business needs or varying shift types and lengths.
- Accessibility: Use it on computers and mobile devices in digital and printable formats.
- Scalability: It can handle schedules for small and large teams working in different locations.
- Reusable Format: There’s no need to create schedules from scratch. Just update and reuse as needed.
Weekly Employee Schedule Templates
If you run multiple job sites, managing weekly schedules can feel like juggling too many moving parts. But having a well-structured Weekly Employee Schedule Template can make all the difference.
This template’s structured design provides a clear overview of the week ahead, displaying employee names, shift times, and total scheduled hours. With everything laid out in an easy-to-read grid, managers can quickly identify coverage gaps or ensure the right person is assigned to the job.
You can also adapt it to your specific business needs. Whether you need role-specific scheduling or varied shift types, the adjustable fields make it simple to customize.
You can review or update schedules on any device. The printer-friendly option ensures physical copies can be shared with teams in areas with limited digital access. Combined with its professional design and branding options, this template can also reflect the professionalism of your business.
What you’ll find in this template:
- Structured Design: The well-organized grid displays days of the week, employee names, shift times, and total scheduled hours.
- Customizable Fields: It’s easy to modify for role-specific scheduling, shift variety, and additional notes.
- Multi-Device Usability: The template can be used on desktops, tablets, and smartphones and has a printer-friendly version.
- Professional Design: Have a clean, polished template with branding options that reflect your organizational standards.
- Data Summary: Track weekly trends in staffing, attendance, or overtime to help plan future schedules.
Monthly Employee Schedule Templates
This Monthly Employee Schedule Template provides a clear, organized view of the month, with rows for employee names, columns for days, and fields for total hours scheduled. Managers overseeing a single project site or multiple locations get a quick and comprehensive overview of the team’s availability and responsibilities.
Its adjustable fields can be tailored to your business’s specific needs. From scheduling shifts to allocating tasks, the template can be modified according to your requirements. It also works for teams of all sizes, so you can rest assured even the most complex schedules can be easily managed.
The Monthly Employee Schedule Template has a reusable design you can update and repurpose for future months, reducing your repetitive administrative tasks. By using this free employee schedule template, you can improve your workforce coordination and complete your projects on time.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Structured Layout: See the entire month at a glance with rows and columns for employee names, days, and total hours scheduled.
- Adjustable Fields: Customize the template based on business needs, shift types, or specific tasks and projects.
- Scalability: It’s suitable for small to large teams and can handle schedules across various locations or departments.
- Task Allocation: Include fields for scheduled breaks or tasks for each shift.
- Reusable Template: Save time with this pre-built template and reuse the schedule for the upcoming months.
Set up employee schedules in a snap with Workyard’s crew management app!
See how it works
What Are Employee Schedule Templates?
Employee schedule templates are tools used to plan and manage team schedules across various job sites, roles, and projects. They provide an organized layout for assigning shifts, allocating tasks, and monitoring workforce availability. They act as a blueprint for daily, weekly, or monthly scheduling, ensuring that every team member knows their responsibilities and is in the right place at the right time.
There are many free schedule templates available online. If one doesn’t fit your company’s needs, finding an alternative template is usually quick and easy.
Word, Excel, Google Doc, and Google Sheet templates are very easy to customize. With free downloadable templates, anyone can add additional rows and columns to include additional scheduling information to the template.
They are usually simple to fill in, too. With formulas in Excel and Google Sheets that automatically calculate totals, all that’s left to do is fill in the schedule in the spaces provided.
Depending on the industry a business is in, the number of staff it employs, and how often it creates schedules, different types of templates may be used. Restaurants or retail stores that operate on a weekly schedule may choose to use a weekly schedule template.
Manufacturing businesses with large teams, on the other hand, may use monthly schedule templates to provide more notice to staff.
Construction, home services, and property maintenance businesses will likely benefit from hourly or daily schedules, as they allow more flexibility with assigning certain hours to specific projects.
Good Examples of Employee Schedule Template Use
An Employee Schedule Template is a versatile organizational tool for businesses. Below are some practical examples and use cases of how they can be utilized to streamline workforce management and improve operational efficiency.
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Assigning Specific Tasks to Workers: Ensure workers know their daily responsibilities such as framing, inspections, or electrical installations for easy task progress monitoring
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Organizing Shifts for Teams on Rotating Schedules: Provide a clear overview of coverage across the week to prevent over- or understaffing.
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Coordinating Workers Across Multiple Job Sites: Simplify management of diverse teams working on a residential project in one location and a commercial build in another.
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Creating a High-Level View of Workforce Distribution: Enable strategic planning for upcoming project phases and resource allocation with the template’s monthly workforce overview.
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Ensuring Employees Stay Within Legal Work Hour Limits: Track work hours, breaks, and overtime to ensure compliance with labor laws and accurate payroll.
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Preparing Schedules for On-Call Workers: Minimize downtime by keeping teams who may need to respond to urgent repairs or weather-related delays prepared.
A Step-By-Step Guide to Using Employee Schedule Templates
Employee schedule templates simplify workforce management by helping construction managers plan shifts, allocate tasks, and ensure compliance. Here’s how to effectively use these templates to enhance efficiency and keep projects on track.
Step 1: Choose Employee Schedule Template for Your Scheduling Needs
Use Case Examples:
- Employee Schedule Template: This template is best for general scheduling needs and offers a structured layout for organizing employee names, shift times, and tasks across multiple projects.
- Employee Work Schedule Template: Ideal for task-specific schedules, such as assigning individual responsibilities for project phases like framing or inspections.
- Employee Shift Schedule Template: Perfect for rotating or fixed shift planning, especially for teams working different hours or alternating days.
- Hourly Employee Schedule Template: Tailored for tracking daily or hourly work, ensuring accurate time management and payroll calculations.
- Daily Employee Schedule Template: Designed for day-to-day planning, detailing tasks, roles, and locations for each team member.
- Weekly Employee Schedule Template: Best for planning shifts and tasks over a seven-day period, providing a comprehensive overview of workforce availability.
- Monthly Employee Schedule Template: Ideal for long-term projects, allowing managers to allocate resources and plan labor for an entire month.
Action: Select the template that aligns with the scope of your project and the frequency of updates required.
Step 2: Make Adjustments to the Template to Fit Your Needs
Use Case Examples:
- Employee Schedule Template: Add employee names, job roles, and shift start and end times. Include notes for specific project sites or required tools.
- Employee Work Schedule Template: Adjust the fields to reflect tasks, deadlines, and team assignments for specific project phases.
- Employee Shift Schedule Template: Include rotating shifts, night shifts, and fields for availability or approved shift swaps.
- Hourly Employee Schedule Template: Add hourly breakdowns for tracking clock-in/out times and breaks. Highlight overtime hours separately.
- Daily Employee Schedule Template: Include job-specific notes, equipment needs, and scheduled breaks for compliance.
- Weekly Employee Schedule Template: You can customize it with workweek start and end times, overlapping shifts, and total weekly hours.
- Monthly Employee Schedule Template: Add fields for tracking trends, allocating tasks across weeks, and scheduling team meetings or reviews.
Action: Adjust the template fields to reflect the unique requirements of your project, job sites, or team dynamics.
Step 3: Save and Track Your Templates
Use clear file names, such as “Construction_Site_Decemebr_Schedule,” for easy identification.
Save updated templates with version controls to track changes or adjustments.
Use cloud storage or a project management system to share and collaborate with team members in real time.
Action: Maintain a central repository for all templates, ensuring easy access for updates and audits.
Step 4: Review and Finalize the Schedule
Check for accuracy, ensuring employee names, roles, shift times, and tasks are correctly assigned. Confirm compliance with labor laws, including break times and overtime limits. Verify alignment with project timelines, equipment availability, and resource allocation.
Action: Double-check the schedule to avoid errors that could lead to delays or staffing issues.
Step 5: Share or Distribute the Schedule
Share digital schedules via email or project management tools for real-time access on devices. You may also print and distribute physical copies for job sites without reliable digital access.
Provide a mechanism for employees to confirm shifts or request changes directly through the shared platform.
Action: Ensure all team members have access to the finalized schedule to maintain communication and accountability.
Your Next Steps With Employee Schedule Templates
Take charge of your workforce management by choosing the right employee schedule template tailored to your business needs. Whether you’re organizing daily tasks, managing hourly shifts, or planning long-term schedules, these templates provide the clarity and structure needed to keep your construction projects running smoothly.
Customize each template to reflect your team’s unique dynamics, including job roles, shift patterns, and project timelines. Once integrated into your operations, these templates will save you time, reduce scheduling conflicts, and ensure compliance with labor laws, all while fostering better communication with your workforce.
Ready to maximize the potential of employee schedule templates? Here’s what we recommend doing next after reading this guide:
Download Your Free Employee Schedule Templates: Use these templates to enhance scheduling accuracy, improve productivity, and ensure every team member is in the right place at the right time.
Evaluate Your Workforce Management Needs: As your business grows, consider whether a more advanced solution could help streamline your scheduling process further.
While templates are a great starting point, they require manual updates and may not address all the complexities of managing a construction workforce. For a more dynamic and automated solution, Workyard can be the perfect complement to your scheduling tools.
With its GPS-powered time tracking, drag-and-drop scheduling, automatic job costing, and seamless integration with accounting software, Workyard simplifies workforce management like never before. Gain real-time insights, ensure labor compliance, and eliminate scheduling headaches.
Try Workyard today and experience a smarter, more efficient way to manage your construction workforce. Sign up now for a free trial and take your scheduling to the next level!
Set up employee schedules in a snap with Workyard’s crew management app!
See how it works