(650) 332-8623Free Painting Templates: Edit in PDF, Word, Excel, or GDocs (Bid, Invoice, Contract + More!)
Need a painting template? Check out and download these free templates in Excel, Word, GDocs, GSheets, and/or PDF formats!
A keen eye and a steady hand are necessary for painting contractors. A painter’s precise application techniques and high-quality work ensure visually appealing output, whether it’s an interior or exterior project.
However, a successful painting business has many moving parts. Before any actual painting is done, several tasks must be completed to ensure a smooth-running project.
You must ensure proper ventilation and workspace organization, so you and your crew can work safely and efficiently. Quality control inspections are also required throughout the day. You may need to touch up corners, trims, and critical areas that need consistent coverage and smooth finishes.
Handling the administrative side of your painting business is just as important as delivering a flawless and durable finish. Efficient job scheduling and crew management ensure your painting jobs have the necessary workforce, and unforeseen delays won’t impede project timelines.
Responding to client inquiries and updating them on job progress, project timelines, or potential delays and changes is also critical. This sets clear expectations and prevents unpleasant surprises, disputes, and misunderstandings later in the project.
For a profitable business, you must prepare accurate estimates and submit competitive bids for your next painting projects. It requires calculating the costs of materials, labor, and overheads.
Once you win the painting project, you must prepare the contract, which involves outlining project timelines, scope of work, payment schedules, and legal obligations.
After finishing the job, there are still things to do if you want to get paid promptly. You must prepare the invoice and bill the client for your labor, materials, and other additional charges incurred throughout the project lifecycle.
Whether it’s a small residential interior job or a large commercial exterior project, juggling multiple tasks is part of it. Thus, a painting contractor’s workday depends on preparation and organization. With the right tools, no workload is overwhelming. You also prevent incurring costly mistakes and missing deadlines.
A painting template is one tool for streamlining various administrative tasks of painting contractors. From drafting proposals, estimates, and bids to preparing contracts and invoices, painting templates can improve project management and reduce administrative burdens.
Using a polished and well-designed painting template also gives a strong professional impression, enhancing your business’s credibility.
Another great thing about our painting templates is that you can customize them to fit your project requirements and stay on top of your schedules, workflows, and scope.
If you’re tired of spending hours on paperwork and admin tasks slowing you down, scroll to download your free painting templates!
Templates by Type
- Painting Invoice Templates
- Painting Proposal Templates
- Painting Estimate Templates
- Painting Quote Templates
- Painting Contract Templates
- Painting Bid Templates
Painting Invoice Templates
When you’ve got your hands full at job sites, you need a ready-made painting invoice template to quickly fill in project details and speed up the billing process. Painting templates ensure accurate and consistent information on all your invoices. They include payment due dates and terms, so clients are informed about when and how they should make their payments.
We’ve created this painting invoice template, so you won’t have to start from scratch. Streamline your invoicing and billing process. Click the buttons below to download your free painting template now!
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Customization Flexibility: Personalize this template according to your project requirements.
- Easy-to-Read Layout: View all essential items in a clear and organized layout.
- Comprehensive and Detailed: Cover costs, itemized services, payment terms, and more.
- Shareable and Easily Accessible: Send and access invoices via Excel or Google Docs.
- Better Organization: Keep all project details in one document.
PDF
Word
Google Doc
Excel
Google Sheets
Painting Proposal Templates
Creating painting job proposals from scratch every time consumes hours and distracts you from critical tasks, such as landing new painting projects and managing your painting crew.
Give your clients a better look at how much your painting job will cost in an organized and professional presentation. Provide detailed, transparent pricing and ensure all critical project elements are included for faster client approvals.
With our pre-built painting proposal template, you can free up more time to accommodate tasks and secure new painting jobs.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Clear Layout: Get a professional layout that’s quick and easy to read and understand.
- Simple Customization: Set project specifications and timelines in seconds.
- Detailed Scope of Work: List all tasks to set clear expectations.
- Improved Organization: Keep all details of your painting jobs in one place.
- Shareable Templates: Share our templates via Excel or Google Docs.
Painting Estimate Templates
Painting estimate templates are valuable tools for minimizing mistakes when creating painting job estimates, such as underestimating material quantities or forgetting to include labor costs.
They are also customizable to meet the requirements of different types of projects. With an accurate, detailed, and professional-looking estimate, clients are more likely to greenlight your proposal and lead to repeat business.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Customized Estimates: Personalize this template to fit your specific requirements.
- Clear Layout: Everything is easy to read and clearly defined.
- Detailed Scope of Work: Set project description, duration, and more.
- Ready to Share: Share your estimate via Google Docs or Excel once you finish it.
- More Organized: Keep all estimates in one place for quick reference.
Painting Quote Templates
Creating a personalized quotation can be time-consuming when you’re talking to multiple clients simultaneously. If you’re making one from scratch, you run the risk of errors, inconsistent formatting, and missing key details.
Save time and build your professional and accurate quote with our ready-to-use painting quote template. Simply fill in the specific details and break down the costs of the painting job. Lay out the scope of work, deadlines, and payment arrangements clearly.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Personalized Quotes: Adjust this template according to your project needs.
- Professional Layout: Create a quote like a pro and make a great impression.
- Comprehensive Scope of Work: Outline all specific tasks for the project.
- Easy Sharing: Share painting quote templates via Google Docs or Excel.
- Streamlined Quote Keeping: Save all generated quotes in one place.
Painting Contract Templates
Painting contract templates are invaluable tools that ensure you and your client are protected and in agreement. These templates clearly outline the scope of work, timelines, payment terms, and other project-specific conditions. They are simple, easy to use, customizable, and detailed, helping you align with your clients every step of the way.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Customization Options: Tailor this template to fit your project needs.
- Detailed Work Information: Define the services and work to be done.
- Professional Branding: Present a polished image and build trust.
- Shareable Template: Send via Google Docs and Excel.
- Improved Organization: Store all contracts in one location.
Click to download template
Painting Bid Templates
Painting bid templates save hours of administrative time, give faster turnaround times for your bids, and let you focus on more important areas of your painting business. They ensure consistently accurate bids, with all critical elements included. They also help your business look more professional, making them more distinguishable from competitors.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Customizability: Tailor your bids to specific painting jobs.
- Professional Design: Set a good impression with our visually appealing layout.
- Ease of Use: Prepare bids with our simple labeled instructions.
- Defined Scope of Work: Lay out all the project entails.
- Easy Sharing: Share finalized bids with clients via Google Docs or Excel.
Looking for an easier way to handle painting business data? Try Workyard!
See how it works
What are Painting Business Templates?
Painting business templates are ready-made documents that assist painting professionals in various aspects of their business operations. They can be customized according to your business or project needs.
For example, painting quote templates provide clients with clear, professional quotes and outline the scope of work, materials needed, project timelines, and costs.
Meanwhile, customizable painting invoice templates allow you to bill clients professionally, typically including sections for services rendered, costs, and payment terms.
Painting business templates can be tailor-fit per painting project and quickly filled in with the necessary details to help you focus on other important tasks, such as marketing, project management, and financial planning.
Good Examples of Painting Business Template Use
Imagine having a tool that simplifies your day-to-day operations and wins more painting jobs. That’s precisely what Workyard’s painting business templates are designed to do. Whether preparing estimates or submitting professional invoices, these templates give you the foundation to run an efficient and profitable painting business.
In this section, we’ll explain the best ways to use these templates to stay organized, maximize your time, and impress your clients at every stage of a project.
-
Accurate Bids for Large-Scale Construction Projects: Use painting business templates if you need to submit detailed bids for interior and exterior painting work on office buildings and parking garages. These templates ensure all costs are covered and presented clearly, increasing your chances of winning the bid.
-
Detailed Estimates for Multi-Phase Housing Developments: Painting estimate templates allow you to break down costs for each project phase and provide the most accurate cost estimates to general contractors.
-
Comprehensive Invoicing for Construction Milestones: With progress-based billing, you can break down costs for all work completed, materials, labor, and other associated tasks for that milestone using painting invoice templates.
-
Proposals for Maintenance Contracts: Painting proposal templates can be used for long-term or ongoing maintenance projects, simplifying the process of creating a proposal outlining painting services offered, work frequency, materials, and payment structure.
-
Detailed Quotes for Refurbishments and Renovations: If bidding on a renovation or refurbishment project, painting quote templates provide an accurate quotation and accounting of any additional costs typical in these projects.
-
Estimates for High-End Residential Projects: Use painting estimate templates to outline premium options for color selections and paint finishes for interior and exterior painting work on luxury homes.
A Step-by-Step Guide to Using Painting Business Templates
To stand out in the competitive painting industry, you must be efficient and professional in running your business. One of the easiest ways to do this is by using painting business templates for bids, estimates, contracts, and invoices. Not only do these painting templates save you time. They also ensure that your presentation to clients is accurate, consistent, and polished.
In this step-by-step guide, we’ll walk you through how to use and customize our painting business templates to help transform your workflow and bring your painting business to the next level.
Step 1: Choose the Right Painting Business Template
Use Case Examples:
- Painting Estimate Template: Ideal for detailed and comprehensive cost breakdowns.
- Painting Bid Template: Best used when submitting competitive offers on jobs or projects.
- Painting Proposal Template: Ideal for outlining the scope of work and project materials.
- Painting Invoice Template: Perfect for billing clients after the project is completed.
Action: Choose the best template that addresses all project requirements and fits the project timeframe.
Step 2: Customize the Painting Template As Needed
Use Case Examples:
Personalize our painting business templates by adding your company name, logo, and contact details on the header. If required for compliance purposes, you may include certifications and relevant license numbers and update the color schemes and layouts as needed.
- For our Painting Invoice Template, provide a detailed breakdown of labor and materials for clear documentation.
- In a Painting Proposal Template, clearly define the scope for each project phase to prevent scope creep.
- Customize our Painting Estimate Template to show the scale and complexity of the project and where the costs will be allocated.
- With the Painting Quote Template, present a comprehensive and professional offer by giving a detailed breakdown of labor, materials, and timelines.
- Address all the complex elements of a large-scale painting job using our Painting Contract Template.
- Demonstrate your expertise and reliability in handling the complexities of major painting projects with the help of our Painting Bid Template.
Step 3: Enter Client and Project Information
Fill out the painting business template with your client and project details. If you have multiple painting projects, it’s best to be as detailed as possible to avoid confusion.
Use Case Examples:
- Painting Invoice Template: Provide an organized breakdown of costs by phase and itemize them by labor, materials, change orders, etc.
- Painting Proposal Template: Incorporate specific project details such as types of materials to be used, phased timelines, and payment terms.
- Painting Estimate Template: Tailor-fit this template by providing a detailed scope of work, cost breakdown, payment terms, and project-specific adjustments.
- Painting Quote Template: Include phased timelines, itemized costs, materials specifications, and clear payment terms.
- Painting Contract Template: Communicate all project details, payment schedules, and safety requirements using this customizable template.
- Painting Bid Template: Detail every aspect of your painting project, from labor and materials to equipment and project timelines.
Step 4: Outline the Scope of Work and Itemize Costs
Use Case Examples:
- Painting Invoice Template: List all painting tasks performed and break down associated costs in an itemized format.
- Painting Proposal Template: Outline the specific tasks and areas to be painted and break down the project into specific expenses.
- Painting Estimate Template: Detail what tasks you will perform for the client and itemize labor, material, and equipment costs.
- Painting Quote Template: Break projects into sections and list labor costs by task or area.
- Painting Contract Template: Get into the specifics of each task and give an itemized breakdown of costs.
- Painting Bid Template: Define what will be done for the client from start to finish and list all the costs for each project component.
Step 5: Customize Payment Terms and Other Project Details
Use Case Examples:
- Painting Invoice Template: Include accepted payment methods, final payment due, late payment penalty, and other descriptions of services.
- Painting Proposal Template: Specify if you require a deposit or progress payments and include an estimated timeline for completing the painting project.
- Painting Estimate Template: Provide estimated costs, your terms for cost adjustments, and estimated project duration.
- Painting Quote Template: Set a fixed pricing, quote validity, deposit and final payments, and project start date.
- Painting Contract Template: Customize your deposit requirements, progress and final payments, payment methods, project timelines, and warranty and terms.
- Painting Bid Template: Provide a competitive bid amount and include payment milestones, bid validity, and project schedules.
Step 6: Review and Finalize the Template
After adding your terms and conditions, payment terms, and project timelines, review your document for accuracy and clarity. Check for any spelling mistakes or errors in figures and dates. Proofread legal terms and ensure they’re enforceable and easy to understand. Lastly, make sure everything in the scope of work and pricing are aligned.
Step 7: Save Your Template and Distribute
Save your document in your preferred format and share it with your client for approval. Have them sign off on the terms and conditions, payment terms, and project timeline.
By utilizing our painting business templates for your workflow, you’re enhancing the accuracy and professionalism of your operations. From creating precise estimates to sending polished invoices, you are guaranteed clarity and consistency at every stage of your painting projects.
Your Next Steps with Painting Business Templates
As you tweak and personalize these painting business templates to meet your business’s unique needs, managing multiple painting jobs will become more efficient and less complicated. With this helpful tool, you can streamline your operations, enhance client communication, and elevate your painting business.
Ready to get the most out of your painting business templates? Here’s what we suggest as your next steps:
- Download Your Free Painting Business Templates: Start using these templates to organize and streamline your current painting projects instantly.
- Assess Your Business Needs: As your business grows and projects become more complex, think about whether upgrading to more advanced tools could help you manage operations more effectively.
While painting business templates are an excellent starting point for organizing and managing your projects, they can become limiting as your business expands and you take on more complex jobs. As you begin landing larger contracts, managing multiple teams, and keeping track of time, materials, and labor across various sites can become overwhelming.
This is where Workyard steps in. Offering advanced time tracking, scheduling, job tracking, and job costing tools specifically designed for contractors, Workyard takes your business to the next level. By upgrading to Workyard, you can seamlessly manage all aspects of your growing business—boosting efficiency, reducing errors, and ultimately increasing profitability.
Try Workyard free for 14 days, and see how it can transform your painting business!
Looking for an easier way to handle painting business data? Try Workyard!
See how it works