Templates by Type

• Scope of Work Construction Template
• Statement of Work Template
• Contractor Statement of Work Template

Scope of Work Construction Template

Managing a construction project without clear expectations can feel like a guessing game. This Scope of Work Construction Template eliminates confusion by outlining tasks, deliverables, and timelines. 

Whether you’re a contractor, architect, or project manager, this free template helps you define the project scope and keep everyone on the same page.

How to Get These Templates:

• PDF

  • Click the link
  • Click the Download icon in the upper right

• Microsoft Word (.DOCX) and Excel (.XLSX)

  • Click the link
  • Open the File menu in the upper right
  • Click Download
  • Select .docx (Word) or .xlsx (Excel)

• Google Docs and Sheets:

  • Click the link
  • You must be logged into a Google Drive account
  • Open the File menu in the upper right
  • Click Make a Copy

How to Use These Templates:

• Project Details: Fill in the project name, location, and key stakeholders.
• Task Breakdown: Outline specific construction tasks.
• Timeline Section: Enter start dates, milestones, and deadlines.
• Editable Formats: Customize effortlessly in Word, Excel, PDF, or Google Docs/Sheets.
• Ready to Go: Use it digitally or print it out.

Click to download template

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Statement of Work Template

This free Statement of Work (SOW) template helps you define exactly what work will be done, by whom, and when.

Whether you’re managing a construction project, hiring contractors, or handling a large-scale business initiative, this template makes it easy to organize deliverables, timelines, and responsibilities in one place.

How to Get These Templates:

• PDF

  • Click the link
  • Click the Download icon in the upper right

• Microsoft Word (.DOCX) and Excel (.XLSX)

  • Click the link
  • Open the File menu in the upper right
  • Click Download
  • Select .docx (Word) or .xlsx (Excel)

• Google Docs and Sheets:

  • Click the link
  • You must be logged into a Google Drive account
  • Open the File menu in the upper right
  • Click Make a Copy

How to Use These Templates:

• Clear Deliverables: Define exactly what will be delivered and what’s out of scope.
• Work Breakdown: Use the pre-built structure to detail all tasks and milestones.
• Customizable Formats: Edit in Word, Excel, Google Docs, or PDF.
• Approvals Section: Add stakeholder signatures to finalize the agreement.

Click to download template

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Contractor Statement of Work Template

A Contractor Statement of Work Template ensures everyone understands their role and responsibilities right out of the gate. This free template outlines project tasks, deliverables, and timelines in a clear and professional format. 

Whether you’re hiring subcontractors or managing independent contractors, this template helps you avoid misunderstandings and keep the project running smoothly.

How to Get These Templates:

• PDF

  • Click the link
  • Click the Download icon in the upper right

• Microsoft Word (.DOCX) and Excel (.XLSX)

  • Click the link
  • Open the File menu in the upper right
  • Click Download
  • Select .docx (Word) or .xlsx (Excel)

• Google Docs and Sheets:

  • Click the link
  • You must be logged into a Google Drive account
  • Open the File menu in the upper right
  • Click Make a Copy

How to Use These Templates:

• Task Assignments: Clearly define contractor responsibilities and deliverables.
• Timeline Tracking: Specify project start dates, key milestones, and deadlines.
• Editable Formats: Easily customize in Word, Excel, Google Docs, or PDF.
• Contractual Clarity: Use the agreement section to finalize expectations with signatures.

Click to download template

Click to download template PDF Click to download template Word Click to download template Google Doc Click to download template Excel Click to download template Google Sheets

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What Are Scope of Work Templates?

Scope of work templates are pre-designed, customizable documents that help construction project managers and field service teams outline project details clearly. 

They’re used to define the work to be done, set deliverables, establish timelines, and clarify special requirements—all in one structured format. 

Scope of work templates help construction teams:

• Prevent Scope Creep: Without a clear SOW, extra tasks can sneak into the project and throw off your timeline and budget. A SOW sets firm boundaries to avoid this.
• Improve Communication and Collaboration: When everyone understands the plan, communication flows better, and teamwork becomes easier.
• Ensures Alignment Among Stakeholders: Clients, contractors, and team members can all refer to the SOW as a single source of truth. 

Here’s a quick rundown of the different types of scope of work templates construction businesses commonly use:

• Scope of Work Construction Template: Designed for outlining tasks, deliverables, and timelines for construction projects. 
• Statement of Work Template: A professional document that covers all aspects of a project, from deliverables to payment terms. 
• Contractor Statement of Work Template: Tailored for contractor-specific roles, this template defines contractor tasks, timelines, and payment structures. 

By using these templates, construction teams can streamline project planning, avoid costly errors, and maintain a professional image with clients and contractors alike.

Good Examples of Scope of Work Template Use

A Step-By-Step Guide to Using Scope of Work Templates

Scope of work (SOW) templates simplify project planning by providing a clear structure for defining tasks, deliverables, and timelines. By following these steps, you can ensure your projects stay on track and all stakeholders are aligned.

Step 1: Choose the Right Scope of Work Template

Use Case Examples:

• Scope of Work Construction Template: Ideal for outlining construction tasks like framing, plumbing, and electrical work, ensuring no critical step is missed.
• Statement of Work Template: Perfect for formalizing agreements with clients by detailing deliverables, timelines, and payment terms.
• Contractor Statement of Work Template: Tailored for assigning specific responsibilities and payment schedules to subcontractors.

Action: Select the template that best suits your project’s requirements and ensure it aligns with your objectives. Download it in your preferred format (Word, Excel, PDF, or Google Docs) for easy customization.

Step 2: Gather Key Project Information

Before filling out the template, collect all necessary details:

• Project scope: Define what’s included and excluded.
• Deliverables: List tangible outcomes like completed structures or installed systems.
• Timeline: Determine the start date, milestones, and deadline.
• Stakeholders: Identify contractors, subcontractors, and clients involved.

Action: Use the template’s pre-built sections to organize this information. If using a Statement of Work Template, ensure client details and project goals are clearly outlined.

Step 3: Customize the Template

Modify the template to reflect your project’s unique requirements:

• Add task descriptions specific to the project, such as “Install HVAC ductwork” or “Pour concrete foundation.”
• Include milestones like inspection dates or payment schedules.
• Adjust payment terms and approval sections for clarity.

Action: If using a digital format, add custom fields for specific needs, like material requirements or compliance standards. For printed versions, ensure handwritten notes are legible and organized.

Step 4: Assign Responsibilities

Designate who is responsible for each task or deliverable:

• Contractors: Assign major tasks like framing or plumbing.
• Subcontractors: Specify specialized tasks, such as electrical or painting.
• Clients: Include sections for client approvals, if necessary.

Action: Use the template’s responsibility fields to ensure accountability. For example, the Contractor Statement of Work Template provides space to list assigned roles and deadlines.

Step 5: Review and Share the SOW

Collaborate with stakeholders to review the completed SOW:

• Confirm that tasks, deliverables, and timelines are accurate.
• Address any concerns or feedback to avoid misunderstandings.
• Secure client and contractor approvals.

Action: Share the document in PDF format for easy distribution or use Google Docs for real-time collaborative editing. 

Step 6: Implement and Monitor Progress

Track the project using the SOW as a reference:

• Regularly review progress against the defined milestones and deliverables.
• Update the template with changes or adjustments as the project evolves.
• Use digital versions to log completed tasks and upcoming deadlines.

Action: If using an editable format like Excel, update the status fields to reflect the project’s progress (e.g., “In Progress” or “Completed”).

Step 7: Finalize and Archive

Once the project is completed, conduct a final review:

• Ensure all deliverables meet the quality standards outlined in the SOW.
• Obtain signatures from all parties to confirm the project’s completion.
• Save the finalized document for future reference or audits.

Action: Use the completed template to document lessons learned or inform future project planning.

Tips for Using Scope of Work Templates Effectively

Follow these practical tips to make the most of your SOW templates and set your project up for success:

1. Be Specific

Avoid vague language—clearly define what’s included in the project and what isn’t. For example, if you’re using a construction scope of work template, specify tasks like “installation of HVAC systems” and explicitly note exclusions like “landscaping services.”

This helps everyone understand the project boundaries and prevents unnecessary disputes later.

2. Collaborate

Don’t work on the SOW in isolation. Share the document with your team, contractors, and clients for their input. Using a statement of work template in Word or PDF can make it easy to collaborate, track changes, and gather feedback before finalizing.

3. Get Sign-Offs

Before starting the project, make sure all key stakeholders have reviewed and approved the SOW. This is especially important if you’re using a contractor scope of work template that outlines deliverables and payment terms. 

A signed agreement ensures everyone is aligned and helps avoid misunderstandings down the road.

Your Next Steps With Scope of Work Templates

Scope of work templates are powerful tools for construction that ensure every stakeholder is aligned on tasks, timelines, and deliverables. 

But having a clear SOW is just the beginning. To take your project management to the next level, you need tools that help you assign tasks, monitor progress, and track time effectively. 

Use Workyard to Enhance Your SOW Workflow

While the scope of work templates lays the groundwork for a successful project, Workyard provides the tools to bring that plan to life. 

With Workyard’s contractor scheduling software, you can easily assign tasks to your team and subcontractors based on the SOW. Once tasks are assigned, the job tracking software keeps you updated on progress, helping you ensure that work is completed on time and within scope.

Workyard simplifies the entire process:

• Assign Tasks: Match tasks from your SOW directly to specific team members or contractors.
• Track Progress: Monitor task completion in real time and address delays before they impact your project timeline.
• Improve Accuracy: Use Workyard’s GPS time tracking to ensure all hours worked align with the tasks defined in your SOW.

Start your 14-day free trial and see how Workyard can transform your project management and help your business grow.

Ensure work is completed on time and within scope with Workyard

See how it works