(650) 332-8623Free Time Card Templates: Download + Print in PDF, Office, or GDocs!
Simplify employee timekeeping with customizable time card templates — download free in PDF, MS Office, and/or GSuite for easy customization!
With our free time card templates, you can instantly start tracking who worked, when, and for how long without creating sloppy time cards from scratch.
These templates are designed so you or your team don’t have to waste hours creating time cards on Excel and get straight to work, pronto. Whether you’re looking for daily, weekly, or monthly time cards, there’s a template available to suit your needs.
Our free time card templates are:
- Easy to Use: Time card templates come pre-formatted, so you don’t have to start from scratch. Just download, fill out the fields, and you’re ready to go.
- Cost-Effective: They’re free so you can whip up customized time cards without spending a dime (unless you’re printing them).
- Customizable: Time card templates are fully customizable, letting you tailor them to your unique business needs while keeping your branding consistent.
- Compliance-Ready: Tracking hours accurately is key to meeting labor law requirements, such as overtime pay calculations and FLSA recordkeeping.
Ready to make time tracking hassle-free?
Browse our collection of free time card templates below, download the ones that work for you, and get started today.
Note, however, that companies using traditional timecards suffer from an error rate as high as 8% according to the American Payroll Association.
If you’re frustrated over recurring payroll errors, there’s an even better way. Workyard automates time tracking with features like auto clock-ins and accurate payroll-ready data, saving you time and effort while keeping your records precise.
See why Workyard is the most accurate GPS time clock app for construction and field workers.
Templates by Type
- Simple Time Card Template
- Daily Time Card Template
- Weekly Time Card Template
- Bi-Weekly Time Card Template
Simple Time Card Template
Sometimes, less is more. The Simple Time Card Template is perfect for straightforward time tracking without any unnecessary extras. It’s great for small projects, part-time employees, or situations where you just need the basics—like start and end times, total hours, and a place for signatures.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Enter Start/End Times: Quickly log daily work hours with a simple format.
- Total Hours Field: Calculate total time worked at a glance.
- Editable Across Formats: Use it in PDF, Word, Excel, Google Docs, or Sheets.
- Print-Friendly: Easily print for paper-based recordkeeping.
PDF
Word
Google Doc
Excel
Google Sheets
Daily Time Card Template
If your team works on multiple tasks or projects throughout the day, the Daily Time Card Template is your go-to tool. This template is designed to track detailed daily activity, including start and end times, breaks, overtime, and even project-specific tasks.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Log Daily Tasks: Record start/end times for each task or project.
- Track Breaks and Overtime: Includes fields for breaks and extra hours.
- Flexible Formats: Edit easily in PDF, Word, Excel, Google Docs, or Sheets.
- Ready for Payroll: Organize daily hours for quick and accurate payroll processing.
Weekly Time Card Template
The Weekly Time Card Template is a simple yet effective way to track hours for an entire workweek. It’s perfect for salaried or hourly employees who work on a consistent weekly schedule. With fields for regular and overtime hours across seven days, this template helps you stay organized while simplifying payroll prep.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Log Weekly Hours: Record daily start/end times and breaks for seven days.
- Track Overtime: Separate fields for regular and overtime hours.
- Edit with Ease: Available in PDF, Word, Excel, Google Docs, or Sheets formats.
- Payroll Ready: Provides a clear, summarized overview of weekly payroll calculations.
Bi-Weekly Time Card Template
The Bi-Weekly Time Card Template tracks hours over two workweeks, offering fields for regular hours, overtime, and even breaks. It’s perfect for mid-sized teams or anyone who needs a clear, consolidated view of their employees’ time over a longer period.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Track Two Weeks at Once: Log hours across 14 days with separate fields for each day.
- Overtime Management: Includes fields for regular and overtime hours to simplify payroll.
- Flexible Formats: Edit in PDF, Word, Excel, Google Docs, or Sheets as needed.
- Payroll Simplified: Consolidates two weeks of data, making payroll processing faster.
Track your crew’s time cards to the minute with one easy app
See how it works
What Are Time Card Templates?
Time card templates are pre-designed, customizable tools that help businesses track and manage employee hours accurately. Designed to record start and end times, breaks, and total hours worked, these templates simplify payroll preparation, reduce errors, and ensure compliance with labor laws.
Here’s a quick overview of the most popular time card templates and how they can benefit your business:
1. Simple Time Card Template
- Tracks start and end times, total hours, and signatures.
- Perfect for small projects or part-time employees needing basic time tracking.
2. Daily Time Card Template
- Logs daily work hours, including breaks and overtime.
- Ideal for shift workers or employees managing multiple tasks in a day.
3. Weekly Time Card Template
- Summarizes hours for a full workweek, with fields for regular and overtime hours.
- Best for employees on a standard weekly schedule.
4. Bi-Weekly Time Card Template
- Covers two workweeks, tracking hours, and calculating total pay.
- Great for businesses running bi-weekly payroll cycles.
Time Card vs. Timesheet: What’s the Difference?
While the terms “time card” and “timesheet” are often used interchangeably, they serve slightly different purposes:
- Time Card: A time card is typically used to log daily or weekly hours worked by individual employees. It’s a simpler format designed for payroll purposes, capturing essential details like start and end times, breaks, and overtime.
- Timesheet: A timesheet, on the other hand, is more detailed and often includes project-specific information. It’s commonly used to track billable hours, project progress, and labor allocation across multiple tasks or clients.
In short, time cards focus on hours worked for payroll, while timesheets provide a broader picture of how time is spent on tasks or projects.
Good Examples of Time Card Template Use
Time card templates offer practical solutions to common challenges faced by construction and field service businesses.
Here are some key scenarios where time card templates can be most effective:
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Tracking Hours Across Multiple Job Sites: Use daily or weekly templates to log start and end times for employees working across various locations. This ensures each site’s labor hours are accurately tracked, reducing confusion and discrepancies in payroll.
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Managing Shift Workers and Overtime: With daily time card templates, you can log each shift, including regular and overtime hours, ensuring workers are paid correctly while maintaining compliance with labor laws.
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Simplifying Payroll for Bi-Weekly Pay Cycles: A bi-weekly template consolidates two weeks of data, making payroll processing faster and easier for mid-sized businesses managing a large workforce.
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Allocating Costs for Projects: Use project-specific details in time card templates to track hours spent on individual tasks or projects. This is especially useful for invoicing clients or managing budgets for construction jobs.
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Temporary or Part-Time Employees: A simple time card template works perfectly for logging hours of part-time or temporary workers, providing a no-frills approach to time tracking without overwhelming your team.
A Step-by-Step Guide to Using Time Card Templates
Time card templates are a powerful tool for construction and field service businesses, making it easier to track employee hours, streamline payroll, and maintain accurate records. Here’s a step-by-step guide to help you effectively use these templates, with real-world examples of how each one can simplify your processes.
Step 1: Choose the Right Time Card Template
Use Case Examples:
- Simple Time Card Template: Great for part-time or temporary employees who need to log basic hours.
- Daily Time Card Template: Ideal for tracking individual workdays, particularly for shift workers or employees handling multiple tasks in a day.
- Weekly Time Card Template: Perfect for standard weekly schedules, providing a complete overview of an employee’s hours over seven days.
- Bi-Weekly Time Card Template: Best for businesses with bi-weekly payroll cycles, offering an organized way to track hours over two weeks.
Action: Match the template to your payroll cycle or specific project needs to ensure it aligns with your business requirements.
Step 2: Customize the Template for Your Business
Use Case Examples:
- Daily Time Card Template: Add project-specific fields to track tasks and assign cost codes for each workday.
- Bi-Weekly Time Card Template: Include hourly rates and automatic overtime calculations for streamlined payroll.
Action: Adjust the template to fit your needs—add your logo, tweak the fields, or insert formulas to automate calculations.
Step 3: Train Your Employees
Use Case Examples:
- Provide a quick demo to shift workers on filling out start and end times and logging breaks using the Daily Time Card Template.
- Walk office staff through recording overtime hours accurately on the Weekly Time Card Template.
Action: Give clear instructions and examples to your team. A brief walkthrough ensures everyone knows how to use the template correctly, reducing errors.
Step 4: Log and Calculate Hours
Use Case Examples:
- Use Excel formulas in the Weekly Time Card Template to calculate total hours worked automatically.
- Leverage the Bi-Weekly Time Card Template to organize data for payroll processing.
Action: Fill in daily or weekly entries, review totals, and ensure all data is accurate. Digital templates in Excel or Google Sheets allow for built-in calculations, saving time and effort.
Step 5: Store and Review Completed Templates
Use Case Examples:
- Archive completed Simple Time Card Templates for audit purposes or compliance with labor laws.
- Regularly analyze logged hours in Weekly Time Card Templates to monitor employee productivity.
Action: Save filled-out templates securely, whether digitally or in hard copy. Regular reviews can help you identify trends and spot discrepancies in hours worked or overtime claimed.
Your Next Steps With Time Card Templates
Time card templates simplify time tracking, help ensure accurate payroll, and provide an affordable solution for managing employee hours.
However, as your team grows or projects become more complex, manual templates might start to feel like more of a burden than a benefit. Filling them out by hand takes time, introduces the risk of errors, and can be difficult to scale. That’s where digital solutions like Workyard come in.
Why Workyard is a Better Solution
Workyard takes time tracking to the next level, eliminating the manual processes of traditional templates.
With Workyard, you can:
- Automate Clock-Ins with Geofencing: Workers are automatically clocked in when they arrive at a geofenced job site and clocked out based on their last site visit, ensuring accurate and effortless time tracking.
- Improve Payroll Accuracy: Real-time tracking minimizes errors and removes the guesswork from calculating hours, overtime, and pay.
- Enhance Compliance: Workyard helps you meet labor compliance requirements effortlessly by maintaining precise, digital records of hours worked.
Try it free for 14 days and see how its geofenced clock-in and other advanced features can transform the way you manage your team’s time.
Track your crew’s time cards to the minute with one easy app
See how it works