(650) 332-8623Free Time Log Templates: Download + Print in PDF + Office + GDocs!
Need a time log template? Check out and download these free templates in Excel, Word, GDocs, GSheets, and/or PDF formats!
Whether managing a small team or overseeing complex projects, having the right tools to track worked hours is essential. A Time Log Template is one tool that offers a simple yet powerful solution to help you stay efficient.
Using this time log sheet can help reduce administrative errors while gaining crucial insights into your team’s performance. From tracking daily tasks to summarizing weekly hours, they help keep things running smoothly without the added complexity to your operations.
In this article, we will share different Time Log Templates you can use―all are designed to be flexible and user-friendly, making them easy to customize and share with your team.
Start exploring your options and choose the best format for your team. Whether you prefer a polished PDF, Excel Spreadsheet, or a Google Doc template, these free downloads have you covered.
Templates by Type
- Time Log Templates
- Hourly Time Log Templates
- Daily Time Log Templates
- Weekly Time Log Templates
Time Log Templates
This free Time Log Template offers a simple yet powerful solution to easily and accurately record work hours, making it an indispensable tool for teams.
The template features a clear and simple structure that eliminates clutter and provides an organized way to log dates, start and end times, breaks, and overtime hours. Its customizable fields also allow businesses to tailor it to their needs and ensure every detail required for accurate timekeeping is accounted for.
Whether you’re in the office or on-site, you can easily log time entries on the go and print them in your preferred format.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Clear Structure: Avoid clutter with its organized sections, minimalistic layout, and clear labels.
- Customizable Fields: Tailor it to include employee ID, work activity, or project names.
- Accuracy and Detail: Log precise start and end times, including breaks or overtime hours.
- Accessibility: Use this template even while on the go and print in your preferred format.
- Easy Summarization: Get a quick overview of the total hours worked per day, week, or month.
PDF
Word
Google Doc
Excel
Google Sheets
Hourly Time Log Templates
This Hourly Time Log Template captures accurate work hours, helping businesses with tight schedules and strict compliance requirements. By using this professional and organized template, you can simplify your payroll processing and identify inefficiencies.
Employees and supervisors can also track and verify all hours worked, minimizing misunderstandings and disputes while building a more transparent and positive workplace culture.
With its comprehensive and customizable sections, the template ensures that your business meets operational, legal, and professional standards. It can also be adapted to your business’s unique needs, whether you need a digital version or a printable format for on-site use.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Clarity and Simplicity: It has an easy-to-read and organized format with labeled sections and columns.
- Professional Appearance: Match your company branding with the template’s design elements.
- Comprehensive Sections: It includes the date, employee name, start and end times, task, and more,
- Compliance Features: Include employee and supervisor signatures to ensure compliance with labor laws.
- Accessibility: Get the digital or printable version depending on the needs of your business.
Daily Time Log Templates
With a clear structure and customizable sections, this Daily Time Log Template empowers both managers and employees to track time and tasks effectively.
Identify inefficiencies, manage labor costs, and ensure tasks are completed on schedule with this template that only has the most relevant fields.
It’s simple to use for busy crews working on-site. By eliminating unnecessary complexity, it allows workers to focus on their tasks rather than spending time navigating cumbersome paperwork.
The ability to add or remove fields from this template ensures your time log aligns perfectly with your operations. Whether it’s space for notes or pre-filled sections for recurring tasks, this template adapts to your workflow while maintaining a polished, professional appearance.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Intuitive Layout: This template only has relevant fields and organized sections and headings.
- Customization: Add or remove specific fields or sections for comments or notes as needed.
- Polished Appearance: Have a professional and functional document with your company branding.
- Time Efficiency: Save time with pre-filled sections for commonly logged or recurring tasks.
- Compliance-Ready: Validate entries with employee and supervisor signatures.
Weekly Time Log Templates
Tracking work hours over an entire week can be a complex task, especially when juggling multiple job sites and team schedules. A Weekly Time Log Template provides a streamlined solution to maintain clear, accurate, and actionable records of employee hours with minimal effort.
This template offers a comprehensive overview of an entire week’s worth of work. With clearly defined start and end times and detailed descriptions of tasks, employees and managers can track and review time spent on specific activities.
Customize specific fields based on your requirements, such as tracking overtime or logging unique project details. Whether managing a large team or a smaller crew, this template adapts to your workflow.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Comprehensive Overview: Get a weekly scope with a daily breakdown and the date range.
- User-Friendly Design: Focus on essential fields with clear sections and a simple layout.
- Adjustable Fields: Have the option to add or remove sections depending on your requirements.
- Efficiency-Oriented: Save time and simplify weekly reporting with pre-entered recurring tasks.
- Accessibility: Log time on your mobile device and choose from digital and printable versions.
Manage everyone’s time logs easily with Workyard’s worker tracking app!
See how it works
What Are Time Log Templates?
Time log templates are tools that allow employees to record the amount of time spent on certain tasks or projects. Managers often keep these logs to reference when billing clients and to ensure employees are being productive during work hours.
Depending on what type of work managers want to track, they may choose to use hourly, daily, or weekly time log templates.
Time log templates are reasonably straightforward. They should include information about the employee, such as their name, ID, and supervisor. Additionally, they should include space for recording when they began working on a specific task and when they stopped.
Most time log templates also include space for recording totals, allowing managers to quickly record the total hours spent on each task or project.
Good Examples of Time Log Template Use
With a wide range of use cases, time log templates can address many common challenges businesses face and help them operate more effectively. The following examples highlight just how beneficial these templates can be when it comes to staying organized, saving time, and driving better project outcomes.
-
Tracking Individual Worker Hours: Record each worker’s start and end times, breaks, and total hours worked at a specific site using the Daily Time Log Template.
-
Monitoring Weekly Team Performance: Review the total hours worked by each team member across various job sites using the Weekly Time Log Template to check productivity and ensure balanced workloads.
-
Linking Hours to Specific Tasks or Projects: Log hours spent on project-specific tasks, like excavation, framing, or concrete pouring, for simplified job costing, budget management, and client billing.
-
Ensuring Compliance with Labor Laws: Document additional hours worked by employees during emergencies or busy periods. This will simplify payroll adjustments and ensure labor law compliance.
-
Tracking Time for Subcontractor Crews: Document hours worked by external teams on specific parts of a project to maintain transparency, simplify billing, and ensure alignment with project timelines
-
Tracking Time for Off-Site Work: Document hours for workers traveling to pick up materials or work on remote parts of a project to ensure all hours are accounted for, even off-site.
A Step-By-Step Guide to Using Time Log Templates
In this section, we’ll show you how to use time log templates effectively, from choosing the right template to customizing it for your business. Let’s get started!
Step 1: Choose the Right Time Log Template for Your Needs
Use Case Examples:
- Time Log Template: Ideal for general time tracking and small teams and projects. Capture essential details like employee name, dates, start and end times, and activities.
- Hourly Time Log Template: Record detailed, hour-by-hour activities that require precise tracking, such as equipment use or time-sensitive tasks like pouring concrete.
- Daily Time Log Template: Perfect for tracking daily worksite activities, employee hours, and tasks completed. Great for supervisors managing multiple workers.
- Weekly Time Log Template: Provides a summary of work hours and progress across an entire week. Ideal for project managers reviewing team productivity and workload balance.
- Monthly Time Log Template: Suitable for long-term tracking, such as reviewing employee productivity or project performance over a month.
Action: Identify the scope and purpose of your time tracking to select the most appropriate template.
Step 2: Customize the Time Log Template for Your Project
Use Case Examples:
- Time Log Template: Add sections for task-specific notes and details or client updates.
- Hourly Time Log Template: Include fields for tracking overtime, break times, and task IDs for billing purposes.
- Daily Time Log Template: Add a section for supervisor signatures to validate worked hours and for noting any incidents or delays at job sites.
- Weekly Time Log Template: Insert additional columns for overtime, total project hours, and budget comparisons.
- Monthly Time Log Template: Incorporate sections for trends analysis, project updates, and labor cost summaries.
Action: Modify the template by adding fields for tasks, project-specific identifiers, or compliance requirements.
Step 3: Record Data Regularly and Save Updates
The Time Log Template should be updated daily, with start and end times recorded promptly and securely stored either digitally or in printed form.
If using the Hourly Time Log Template, make sure to enter your data in real-time or shortly after tasks are completed.
Supervisors should document all activities, worked hours, and any notable incidents at the end of each day on the Daily Time Log to ensure information is readily accessible.
When working with the Weekly Time Log Template, teams should update entries daily but review the cumulative data weekly to avoid gaps and maintain consistency.
Archive Monthly Time Log Templates for performance reviews, budgeting, and project assessments.
Regularly save and back up updates to protect critical data and ensure it’s available for reporting and future reference.
Step 4: Review and Validate the Information
This step ensures you comply with labor and company regulations and payroll policies. It also strengthens the accuracy of the data for reporting and project management purposes.
Ensure that recorded hours align with actual work performed and that task descriptions meet project requirements.
When using the Hourly Time Log Template, verify that all entries, including breaks and overtime, are accurate and accounted for.
Daily Time Log Templates should be reviewed against planned tasks to confirm that logged activities align with project goals and schedules.
For Weekly Time Log Templates, managers should thoroughly review totals, looking for discrepancies or missing entries.
Similarly, cross-reference Monthly Time Logs with project timelines and budgets to ensure that the hours align with the expected progress.
Step 5: Share or Store the Completed Logs
Distribute the finalized logs to the appropriate stakeholders and archive them securely for future use. Submit general Time Log Templates to project managers for approval and store them in an online repository.
Hourly Time Log Templates should be shared with payroll teams for processing wages and billing clients based on accurate, billable hours.
Daily Time Log Templates are typically provided to supervisors or project leads for tracking progress, identifying delays, and planning adjustments.
Weekly Time Log Templates can be used for weekly team reviews or sharing updates with clients or stakeholders.
For Monthly Time Logs, consider sharing summaries with clients or management teams to provide insights into project performance and labor costs.
Properly storing these logs ensures compliance with legal requirements and makes them readily available for audits or future project planning.
Your Next Steps With Time Log Templates
By integrating these Time Log Templates into your operations, you can reduce errors, stay compliant with labor laws, and gain critical insights into employee productivity and labor allocation.
Start by modifying the template to fit your requirements, adding sections or fields for tasks, notes, comments, and other compliance-related details. Once you do that, you can make these templates a part of your workflow.
With these tools, you’ll be better equipped to manage your workforce, stay on schedule, and keep projects within budget while maintaining a professional approach that builds trust with clients.
Here’s what we recommend doing next after reading this guide:
Download Your Free Time Log Templates: Use them to track hours accurately, simplify payroll, and stay organized.
Evaluate Your Time Tracking Needs: Consider if your business would benefit from additional tools or software to automate processes and provide real-time insights.
While time log templates are a powerful starting point for tracking hours, they require manual updates and may not offer the dynamic solutions needed for large or complex projects.
This is where Workyard can elevate your operations. With its GPS-powered time tracking, automatic job costing, drag-and-drop scheduling, labor compliance tools, and integrations with payroll and accounting software, Workyard streamlines construction workflows in ways that templates alone cannot.
Ready to optimize your time tracking and project management? Try Workyard today with a free trial and experience the difference it makes in your construction business!
Manage everyone’s time logs easily with Workyard’s worker tracking app!
See how it works