(650) 332-8623Free Timesheet Templates: Download + Print Daily, Weekly, and Monthly Time Sheets
Simplify employee timekeeping with customizable timesheet templates — download free in PDF, MS Office, and/or GSuite for easy customization!
Paper timesheets aren’t exactly foolproof but our free timesheet templates can track absences, overtime, and clock-in/out hours the traditional, familiar way.
With a timesheet template, you can track when your employees start, stop, and take breaks—all while keeping things organized. Whether you need a daily timesheet template for short-term jobs, a weekly timesheet template for payroll, or a monthly timesheet template to view the big picture, there’s a format to fit your needs.
On average, 2.6% to 2.8% of the U.S. construction labor force was absent daily in 2023. Meanwhile, 83% of all money recovered by the U.S. Department of Labor from employers comes from overtime violations.
Without proper documentation and recordkeeping, it’s easy to lose track of employee absences and overtime, exposing your business to serious financial loss and legal penalties.
Stay on top of employee hours, reduce payroll headaches, and meet compliance requirements with our free printable employee timesheet templates. Download one today and see how much easier managing time can be.
If manual tracking feels like too much work, consider Workyard’s time-tracking app.
Built for construction and field service businesses, Workyard automatically clocks in workers upon arrival at geofenced sites and trims their clock-out times to the last site visited.
Templates by Type
- Basic Timesheet Template
- Daily Timesheet Template
- Weekly Timesheet Template
- Bi-Weekly Timesheet Template
- Monthly Timesheet Template
Basic Timesheet Template
Keeping track of employee hours doesn’t have to be complicated. The Basic Timesheet Template is a straightforward solution for logging daily start and end times, along with total hours worked. It’s perfect for smaller teams or businesses that need a simple way to track time without all the extras.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Log Hours Fast: Simply enter employee names, dates, start times, and end times.
- Pre-Formatted Totals: Built-in fields make calculating daily totals easy.
- Customizable Layout: Adjust fields to match your business’s unique needs.
- Accessible Anywhere: Edit in Word, PDF, Excel, or Google Docs and Sheets.
PDF
Word
Google Doc
Excel
Google Sheets
Daily Timesheet Template
For businesses where every day counts, the Daily Timesheet Template helps you track employee work hours down to the last detail. This template is ideal for hourly workers, shift-based roles, or one-day projects. It’s designed to capture start and end times, breaks, and total hours worked—all on a single sheet.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Detailed Daily Tracking: Enter start times, end times, and breaks for precise timekeeping.
- Automatic Totals: Use Excel or Google Sheets for built-in calculations.
- Adjustable Fields: Customize to include tasks or additional details specific to your team.
- Versatile Formats: Download, edit, or print in Word, PDF, Excel, or Google Sheets.
Weekly Timesheet Template
Managing a busy team? The Weekly Timesheet Template is here to help. This template lets you track employee hours over an entire workweek, making it perfect for businesses with weekly payroll cycles. Whether you’re logging hours for office staff, contractors, or field workers, it gives you a clear overview of daily hours, breaks, overtime, and weekly totals—all in one place.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Track Weekly Hours: Log daily start times, end times, breaks, and overtime.
- Built-In Calculations: Use Excel or Google Sheets for automatic weekly totals.
- Customizable Fields: Add columns for projects, tasks, or employee IDs if needed.
- Flexible Formats: Download, edit, or print in Word, PDF, Excel, or Google Sheets.
Bi-Weekly Timesheet Template
For businesses that run payroll every two weeks, the Bi-Weekly Timesheet Template is a must-have. This template tracks employee hours over a two-week period, helping you stay organized without juggling multiple sheets. With space for daily start and end times, breaks, and overtime, it’s perfect for larger teams or businesses with longer pay cycles.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Two Weeks at a Glance: Log hours, breaks, and overtime for 14 days on one sheet.
- Automatic Totals: Excel and Google Sheets calculate weekly and bi-weekly totals for you.
- Customizable Fields: Add columns for specific job sites, project codes, or tasks.
- Multi-Format Options: Use in Word, PDF, Excel, or Google Sheets, or print for field use.
Monthly Timesheet Template
If you prefer a big-picture view of employee hours, the Monthly Timesheet Template is just what you need. This template helps you track work hours, breaks, overtime, and even sick or vacation days for an entire month. It’s perfect for salaried employees, freelancers, or remote teams where monthly payroll is the norm.
How to Get These Templates:
-
PDF
- Click the link
- Click the Download icon in the upper right
-
Microsoft Word (.DOCX) and Excel (.XLSX)
- Click the link
- Open the File menu in the upper right
- Click Download
- Select .docx (Word) or .xlsx (Excel)
-
Google Docs and Sheets:
- Click the link
- You must be logged into a Google Drive account
- Open the File menu in the upper right
- Click Make a Copy
How to Use These Templates:
- Track the Entire Month: Log hours, breaks, overtime, and leave days for up to 31 days.
- Automated Calculations: Excel and Google Sheets handle totals for regular and overtime hours.
- Adaptable Fields: Customize for team-specific details like projects, pay rates, or job sites.
- Accessible Formats: Edit in Word, PDF, Excel, or Google Sheets, or print for on-site use.
Track work hours in real time with Workyard’s digital timesheet
See how it works
What Are Timesheet Templates?
Timesheet templates are pre-designed, customizable documents that help businesses track employee work hours, breaks, and overtime efficiently. These templates simplify timekeeping by offering a structured format, making it easier to calculate payroll, monitor productivity, and ensure compliance with labor laws.
Here’s a quick rundown of the different timesheet templates available:
- Basic Timesheet Template: A simple solution to log daily start and end times and calculate total hours worked. Perfect for smaller teams or straightforward time-tracking needs.
- Daily Timesheet Template: Ideal for hourly workers or shift-based roles, this template captures detailed daily hours, including breaks and overtime, ensuring precise timekeeping.
- Weekly Timesheet Template: Designed for businesses with weekly payroll cycles, it tracks hours, breaks, and overtime for a full workweek, simplifying payroll calculations.
- Bi-Weekly Timesheet Template: Perfect for companies with two-week pay cycles, this template consolidates 14 days of tracking, helping manage larger teams efficiently.
- Monthly Timesheet Template: Offers a comprehensive overview of hours worked, overtime, and leave for a full month, making it ideal for salaried employees or freelancers.
Good Examples of Timesheet Template Use
Timesheet templates are invaluable tools for construction and field service businesses, offering clarity and structure for tracking employee hours. Here are some practical scenarios where timesheet templates shine:
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Tracking Hours for Multiple Projects: A Weekly Timesheet Template or Bi-Weekly Timesheet Template provides a clear record of hours worked on each project, helping managers allocate resources and track labor costs efficiently.
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Managing Overtime and Compliance: Field service businesses frequently handle irregular schedules, with employees logging overtime. Templates like the Daily Timesheet Template capture detailed hours, ensuring overtime is accurately calculated and recorded for labor law compliance.
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Simplifying Payroll for Large Teams: For businesses with bi-weekly or monthly payroll cycles, templates like the Bi-Weekly Timesheet Template or Monthly Timesheet Template help consolidate work hours for an entire pay period, streamlining payroll processing and reducing errors.
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Freelancers and Independent Contractors: Freelancers often bill clients based on hours worked. A Basic Timesheet Template or Project-Based Timesheet Template allows contractors to track time spent on individual tasks or projects, ensuring accurate billing and detailed records.
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Monitoring Seasonal or Shift-Based Work: Construction businesses operating on tight seasonal timelines or shifts benefit from the Daily Timesheet Template for detailed day-to-day tracking. This ensures all shifts are covered, and no hours go unaccounted for during peak periods.
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Managing Leave and Sick Days: The Monthly Timesheet Template makes it easy to log regular hours, sick days, and vacation time, providing a comprehensive record for HR and payroll purposes. This is especially useful for salaried employees or businesses managing PTO policies.
A Step-By-Step Guide to Using Timesheet Templates
Using timesheet templates effectively can revolutionize how construction and field service businesses track employee hours, manage payroll, and stay compliant. Follow this simple guide to leverage templates for daily, weekly, bi-weekly, and monthly tracking.
Step 1: Choose the Right Timesheet Template
Start by selecting the template that best fits your needs.
- Daily Timesheet Template: Great for hourly workers or shift-based roles requiring precise daily tracking.
- Weekly Timesheet Template: Ideal for teams with weekly payroll schedules or for summarizing work hours.
- Bi-Weekly Timesheet Template: Perfect for businesses with two-week payroll cycles or larger teams.
- Monthly Timesheet Template: Useful for salaried employees or those tracking hours, leave, and overtime for a full month.
- Basic Timesheet Template: Simple and effective for logging start and end times for smaller teams or projects.
Action: Download the appropriate template in Excel, PDF, Word, or Google Sheets format. For Google Sheets, make a copy to start editing.
Step 2: Customize the Template
Personalize the template to match your business operations:
- Add your company’s name and logo for branding.
- Include employee-specific details, like names, job roles, or pay rates.
- Tailor fields to track job-specific data such as project codes or job sites.
Example: A field service business might add columns for equipment usage or specific job locations to the Weekly Timesheet Template.
Action: Save the customized template for reuse to avoid repetitive edits.
Step 3: Enter Work Hours and Breaks
Log daily start and end times, breaks, and overtime for each employee.
- For Daily Timesheet Templates, input details for a single day, including breaks and overtime.
- For Weekly or Bi-Weekly Templates, update hours daily to prevent errors at the end of the pay period.
Scenario: A construction team logs hours worked on multiple job sites in a Bi-Weekly Timesheet Template to simplify payroll calculations across projects.
Action: For templates with automatic calculations, verify totals are accurate. For manual templates, double-check entries for errors.
Step 4: Calculate Totals
Built-in formulas in Excel or Google Sheets templates handle the math for you:
- Totals for daily and weekly hours are auto-calculated, including overtime.
- Manual templates like Word or PDF require a quick calculation using a calculator or spreadsheet tool.
Scenario: A business using the Monthly Timesheet Template ensures all overtime and leave are factored into the final monthly payroll totals.
Action: Review all totals before submitting to avoid underpayments or miscalculations.
Step 5: Submit for Approval or Payroll Processing
Once the timesheet is complete, submit it for review or approval by the relevant department or manager:
- Weekly and Bi-Weekly Templates are perfect for payroll processing cycles.
- Monthly Templates are great for salaried employees or freelancers who submit once a month.
Scenario: A manager approves timesheets logged for a construction crew to ensure compliance with local labor laws and timely payroll disbursement.
Action: Store approved timesheets securely for record-keeping and compliance audits.
Your Next Steps With Timesheet Templates
Timesheet templates are a fantastic starting point for construction and field service businesses. However, as your business grows, relying on manual templates can become limiting.
Manually logging hours, calculating totals, and managing dozens of templates can lead to payroll discrepancies and administrative headaches. That’s where digital tools like Workyard come in.
Why Workyard Is the Smarter Solution
Workyard takes the hassle out of time tracking by automating the entire process.
Unlike basic time trackers, Workyard’s GPS time clock app has an automated clock-in system. It uses geofencing technology to clock in workers as they arrive at a job site. It also trims clock-out times to the worker’s last location, ensuring accurate and verifiable time records.
Here’s how Workyard can elevate your business:
- Real-Time Time Tracking: Workers are automatically clocked in and out based on geofenced job sites.
- Accurate Payroll Data: Sync time records directly with payroll systems to eliminate errors and save hours of administrative work.
- Improved Compliance: Detailed records ensure compliance with labor laws, reducing your risk of audits or disputes.
- Easy Reporting: Generate detailed reports showing hours worked, overtime, and costs for specific projects or teams.
See why Workyard is the most accurate GPS time clock app for field workers, or try it free today to start simplifying your team’s timekeeping process.
Track work hours in real time with Workyard’s digital timesheet
See how it works