How Mainsail Painting Achieved 6x Growth with Workyard

Discover how Mainsail Painting, Cape Cod’s Best Painting Company, boosted efficiency, scaled operations, and improved accuracy with Workyard’s workforce management software.

Company Background

Voted Cape Cod’s Best Painting Company in 2024, Mainsail Painting is a locally owned company driven by a husband and wife team who bring a wealth of experience to every project. This ensures that you not only have dedicated owners overseeing your project but also a highly skilled and hardworking crew that is committed to delivering excellent craftsmanship and superior customer service. Our ultimate goal is to provide our customers with a unique experience marked by extraordinary customer care and lasting colors.

The Problem

When they started their business, Vinny Gondim and his wife, Rafaella,  owners of Mainsail Painting in Cape Cod, Massachusetts, managed time tracking and job costing using paper-based systems. While this method worked with a smaller team, as their company grew to 15 painters, keeping track of labor costs and ensuring accurate billing became increasingly challenging. "We noticed that we were losing money because either we were not able to track our expenses with 100% precision, or we were not able to charge the client precisely," Vinny explained. Small discrepancies, like rounding up work times, increased significantly over time, impacting their bottom line.

In addition to these inefficiencies, the manual process kept them from scaling their business. Managing multiple job sites in a day became chaotic, and they lacked the tools to track costs and labor precisely. Realizing their paper-based system was unsustainable, they knew they needed a more efficient and accurate solution to protect profits, maintain client trust, and set the foundation for future growth.

The Solution

After realizing the need for a more accurate and efficient system, Vinny searched for workforce management solutions on his phone. Among the three apps he downloaded, Workyard stood out immediately because of its proactive support. "You guys reached out to me the following day," Vinny shared. "You were the only company who reached out to us."

For Vinny, relationships were a cornerstone of good business, and Workyard's early effort to establish a connection made all the difference. "I didn’t even try the other apps because we started to have this human relationship with Workyard. I felt very confident."

Workyard delivered exactly what Mainsail Painting needed. "I just needed to keep track of the hourly rate, the amount of hours, and the production of each guy," Vinny explained. "I needed to know where they were working so I could bill my clients properly, keep track of my expenses, and pay my guys accurately." With Workyard, Vinny found a solution that provided precision and simplicity, helping his business achieve these goals effortlessly. "This is what I was looking for, and this is what we found," he said.

The Outcome

Workyard has become essential to Mainsail Painting’s operations, delivering tools that streamline processes and instill confidence in the business's accuracy and efficiency. "When we look at Workyard in our list of expenses, we think that this is something that pays for itself, like really," Vinny explained. Rafaella echoed the sentiment, calling Workyard “the best tool we have” and emphasizing that they couldn’t run their business without it.

Whether managing a $100,000 historic renovation or coordinating schedules during a busy season, Workyard provided the accuracy and control they needed. “If the client has any questions, I can show the app with the geofence location, and there is no further discussion—it’s peace of mind for us,” Vinny added.

With Workyard, Mainsail Painting:

  • Scales Profits: Bills clients accurately and efficiently for hourly projects, even on complex jobs like large-scale renovations.
  • Increases Workforce Accountability: Tracks employee hours and locations with geofencing, ensuring transparency and resolving client questions confidently.
  • Maximizes Efficiency: Automates time tracking, invoicing, and scheduling, allowing Vinny and his wife to focus on running the business instead of administrative tasks.

"I can confidently say that Workyard played a crucial role in our growth, allowing us to manage multiple projects, bill different clients simultaneously, and ensure we weren’t losing money. As a painter learning to become a businessman without a formal business degree, I’ve faced challenges along the way, but Workyard has saved me countless times from losing money or dealing with disorganization. Whenever I needed clarity, I could just open the app and find everything I needed—it’s been a lifesaver and absolutely essential to our success."

Unlock profits with Workyard.

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